Administrative Manager

Job title: Administrative Manager

Company: University of South Carolina

Job description: Advertised Job SummaryAdministrative Manager (Administrative Coordinator II), Minimum Salary: $54,165 per year, USCA Academic AffairsManages the administrative functions of the office of the Provost and Executive Vice Chancellor for Academic Affairs (EVCAA). Oversees and supervises daily operations of theOffice of Academic Affairs. Provide confidential administrative support to the Provost. Handle confidential information regarding faculty and academic staff (personnel files, promotion and tenure files, salary data, performance evaluations, etc.), as well as students. Serve as the Provost’s liaison with faculty, academic unit heads, staff, students, and the public by providing information on academic policies and procedures. Manages and coordinates the hiring process for full-time faculty positions by processing appropriate paperwork to secure approval for positions, approve advertising, prepare letters of appointment and serve as liaison with Office of Human Resources. Provide support that is necessary for the operation of all academic units of the University. Thorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to evaluate, plan and assign. Ability to initiate necessary procedures/changes. Minimum Requirements: Bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred: Higher education work experience. Application deadline: June 12, 2025. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE.
Job Related Minimum Required Education and ExperienceRequires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred QualificationsHigher education work experience preferred.
Knowledge/Skills/AbilitiesThorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate budget reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to maintain concentration and perform multiple concurrent duties under constant interruption. Maintain accuracy and confidentiality. Ability to evaluate, plan and assign. Ability to deal with diverse personalities. Ability to interpret behavior to appropriately deal with individuals. Ability to work in a stressful environment. Ability to initiate necessary procedures/changes.Job DutiesJob DutyOversees and supervises daily operations of the Office of Academic Affairs. Manage office workflow and maintain office procedures. Identify problems and initiate or recommend corrective action. Maintain and manage records and files. Supervises other staff in the Office of Academic Affairs such as student workers or other staff hired by the Provost. Keeps Provost on track with academic decision schedule.
Essential Function Yes
Percentage of Time 25
Job DutyProvide confidential administrative support to the Provost. Handle confidential information on faculty and academic staff (personnel files, promotion and tenure files, salary data, performance evaluations, etc.) as well as on students. Ensure that deadlines for reviews, decisions and reports are met by keeping logs of promotions, tenure, PTR, interim appointments, endowed chairs, etc. Write and provide drafts of letters for Provost related to the above appointments.
Essential Function Yes
Percentage of Time 25
Job DutyServe as the Provost’s liaison with faculty, academic unit heads, staff, students, and the public by providing information on academic policies and procedures. Coordinate the updating and editing of the USC Aiken Faculty Manual. Record minutes for meetings as needed by the Provost. Help support or lead special projects/duties as assigned. Represent the Provost’s office in coordination of various campus events (graduation and other ceremonies). Provide leadership in planning and arranging of specialized programs/events sponsored by provost office (such as student honors ceremony and faculty celebration of excellence).
Essential Function Yes
Percentage of Time 15
Job DutyManages and coordinates the hiring process for full-time faculty positions by processing appropriate paperwork to secure approval for positions, handle advertising, prepare letters of appointment and serve as liaison with Office of Human Resources. Prepares and delivers appointment and reappointment letters to HR before payroll deadlines. Keep HR informed of filled positions and retiring faculty. Assist with all other personnel function of the office.
Essential Function Yes
Percentage of Time 15
Job DutyMonitor expenditures and ensure office remains within budget for recruiting and hiring as well as for faculty research. Take responsibility for procurements from preparing initial CARF to following through to using PO to facilitate payment of invoices. Provide financial reports to the Provost as needed/requested. Assists with additional fiscal function of the office as needed.
Essential Function Yes
Percentage of Time 10
Job DutyResearches and collects information for student petitions. Provides necessary materials and information to the Provost in preparation for meeting with students.
Essential Function Yes
Percentage of Time 5
Job DutyOther duties as assigned.
Essential Function Yes
Percentage of Time 5Position AttributesEmployees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential

Expected salary: $54165 per year

Location: Aiken, SC

Job date: Sat, 07 Jun 2025 01:05:11 GMT

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