Job title: Administrative Business Partner
Company: Compass Consulting
Job description: Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world’s leading biotech companies, with multiple products on the market and a promising development pipeline.Description:
- Provide accurate and effective administrative support to Managers, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group
- Identify and anticipate needs of the group and plan work activities accordingly
- Manage multiple schedules with heavy calendaring of complex meetings. Arrange, coordinate and support meetings, events, and activities both on and off-site
- Generate, disseminate and maintain documents and information
- Develop, implement and evaluate department work processes and procedures. Manage deadlines related to business planning as well as other special projects
- Collaborate with Admin team to support complex projects and deadlines.
- General office responsibilities include but not limited to:
- Schedule and coordinate staff onsite/offsite meetings
- Create and prepare presentation materials
- Assist with special projects
- Schedule travel for staff
- Process payment and expense reports
- Maintain files
- Order department office supplies
- Maintain photocopying equipment
- Order catering and other supplies for a variety of meetings and events
- Greet visitors
- Disseminate information
- Fully utilize PC/MAC and software applications
Skills:
- 4+ years of experience in administrative roles preferred
- Ensure compliance with policies
- Integrate and facilitate communication with individuals, the team, and other functions across the company
- Strong, positive interpersonal skills and ability to work with diverse individuals
- Attend and actively participate at staff level meetings as required, coordinate/publish agenda and minutes
- Integrate and actively participate in administrative associate team meetings and projects
- Proactively work to maximize the effectiveness of the managers and other individuals in the group
- Provide judgment in sensitive, confidential and complex information
- Flexibility to take direction on projects from team and co-workers and work projects yet demonstrate autonomy in managing time and priorities
- Proactive problem solving and decision-making within agreed parameters.
- Customer service orientation
- Demonstrated successful experience indicating attention to detail, ability to work independently and in teams, strong follow up skills and ability to manage multiple projects simultaneously
- Must be willing and able to handle large volume of routine work, as well as more challenging projects and provide a consistently accurate work product
- Strong PC/MAC computer skills utilizing Microsoft Office and Google Apps (gSheets, gSlides, etc)
- Excellent written and verbal skills
- Previous Biotech Experience is preferred
Education:
- BA or equivalent experience
Expected salary:
Location: San Francisco, CA
Job date: Sun, 25 May 2025 22:38:34 GMT
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