Administrative Assistant (Level III)

Job title: Administrative Assistant (Level III)

Company: Axelon Services

Job description: Required-Onsite/Hybrid
Approved location: Charlotte, NCPosition Summary
Performs diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy, and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs while consistently striving to develop and advance skills.Responsibilities
· Maintains detailed calendars and prioritizes meeting requests and related logistics
· Schedules complex meetings requiring coordination of multiple calendars
· Coordinates travel arrangements and processes expense reports in a timely manner according to policy
· Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart
· May assist other senior members of the leadership team when needed
· Serves as floor support, including building access management
· Onsite POC for traveling BMC team members ensuring access and accommodations
· Site-specific events- catering orders/coordination/post event clean up
· Supplies ordering and maintenance
· Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
· Adhoc maintenance requests
· Help with signage/maintaining the floor for BMC
· Collecting/coordinating equipment returns for exiting resourcesRequired Skills
· Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio) Particularly outlook for owning peoples calendars.
· SharePointSoft skills
· Ability to think proactively and balance multiple needs and requests
· Polished professional with strong written and verbal communication skills)
· Highly organized with strong attention to detail
· Excellent time management; able to effectively prioritize
· Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
· Ability to work effectively under pressure, adapting to unexpected events, responding well to change
· Ability to learn quickly and take on new responsibilities
· Must have excellent judgment, independent thinker and resourceful
· Ability to handle highly sensitive, confidential, and non-routine information
· Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
· Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality
· May assist other senior members of the leadership team when needed
· Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing prioritiesDesired Skills
· Must be well versed in Concur or other Travel & Expense software
· 2+ years of administrative assistance experience
· Experience engaging with executive stakeholders, across multiple locations and geographies
· Strong partnering skills
· Familiarity with *** processes, structure, and enterprise tools

Expected salary:

Location: Charlotte, NC

Job date: Wed, 09 Apr 2025 02:48:46 GMT

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