Administrative Specialist 2 – Staff Assistant

Job title: Administrative Specialist 2 – Staff Assistant

Company: State of Oregon

Job description: Initial Posting Date: 03/14/2025Application Deadline: 03/21/2025Agency: Department of Fish and WildlifeSalary Range: $4,207 – $5,842Position Type: EmployeePosition Title: Administrative Specialist 2 – Staff AssistantJob Description:MAKE A DIFFERENCE IN OREGON’S NATURAL RESOURCES!Opportunity Awaits, Apply Today!As an Administrative Specialist 2 – Staff Assistant in Salem, Oregon, you will assist the program manager for Wildlife Division Operations who is responsible for administrative support across the Operations, Game, and Conservation programs.Duties include:Responsibility for development, maintenance, and tracking of contracts for Access and Habitat (A&H) program including state and federal fundsAssist with administrative statute and rule research, analysis, and evaluation of new and existing data with the A&H program coordinator for the purpose of reporting to legislature, state and federal agencies, A&H Board, and stakeholdersDevelop, proof, and distribute reports and statistics related to A&H program and federal projects (e.g. VPA-HIP)Organize A&H State Board (Board) meeting logistics, notetaking and contract management, as well as providing direct support for the regional coordinators of the A&H ProgramResponsibility for preparing, editing, processing, tracking and researching data for other wildlife operations program grants and contractsInitiate the project contracts, amendments, tracking of reports and funds disbursementsInitiate Auction Contracts annually with sporting groupsTrack signed agreements, current insurance forms, and verification of non-profit statusReceives and directs telephone calls from agency personnel and the public and disseminate accurate information by interpreting and explaining complex wildlife laws, regulations, policies and proceduresThe above statements are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties required.WHAT WE ARE LOOKING FORMinimum QualificationsThree years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;-OR-
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;-OR-An equivalent combination of education and experience.Desired AttributesExperience formatting and producing reports in word processing and spreadsheet systemsStrong customer service skills to a variety of customers, both verbally and in writingExperience with technical/biological terminology, ORS/OARs, and agency policiesExperience tracking and monitoring contracts and budgetsExperience coordinating public meetingsExperience recording and producing meeting minutes and summariesExperience composing and reviewing/editing documents for accuracy, grammar, and punctuationAPPLICATION DETAILS AND INSTRUCTIONSThe salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill other vacancies as they occurState of Oregon Employees, must apply through their employee account.Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadlineFirst time applying to the State of Oregon? Consider utilizing a !Reasonable accommodations for interviews will be provided upon request to individuals with disabilitiesThe job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application processIf you are experiencing difficulty applying for this position or have questions, please contact the ODFW Human Resources office at 503.947.6051BENEFITS OF JOINING OUR TEAMODFW is dedicated to cultivating a diverse and inclusive workforce as we strive to represent and better serve our neighboring communities. Our most important asset is our employees, and each person brings unique, different, and important contributions to the workplace and community we serve. With Oregon’s changing demographics, a workforce that reflects this change will make us stronger and create an opportunity for better decision making.To learn more about the agency and the work we do, view the following video atIf you enjoy the outdoors, Oregon is the place for you. We have glaciated mountain peaks to the east, the Pacific Ocean to the west and the massive Columbia River Gorge to the north. You can fish 365 days a year, and there is hunting for big game, waterfowl, and game birds. The Oregon coast attracts thousands of people who clam, crab and fish in the ocean for halibut, salmon, and tuna. The outdoor opportunities are endless when it comes to fish and wildlife in Oregon! Oregon is known for their vineyards, breweries, and adventures for the whole family to enjoy. To learn more about the department, the work we do, and see our beautiful state, view the following video atAdditional benefits include:11 paid holidays a year and aAdvancement and learning opportunities that will help grow your career with the State of OregonLive, work and play inADDITIONAL INFORMATIONThe employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without noticeFinalists are subject to both a criminal history and motor vehicles check. Adverse background and/or driving information may disqualify you from further considerationWithin three days of hire, applicants will be required to complete the U.S. Department Homeland Security’s I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorshipsEligible veterans who meet the qualifications will be given veterans’ preference. For more information, please visitHelpful Links & Resources| || |More information about our agency can be found on our social media accounts and at andThe Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer

Expected salary: $4207 – 5842 per month

Location: Salem, OR

Job date: Sun, 16 Mar 2025 06:23:32 GMT

Apply for the job now!