Administrative Specialist 1, Program Support Specialist for ODOC, BOPPPS, OCE employees only (Salem)

Job title: Administrative Specialist 1, Program Support Specialist for ODOC, BOPPPS, OCE employees only (Salem)

Company: State of Oregon

Job description: Initial Posting Date: 02/19/2025Application Deadline: 03/02/2025Agency: Department of CorrectionsSalary Range: $4,447 – $5,849Position Type: EmployeePosition Title: Administrative Specialist 1, Program Support Specialist for ODOC, BOPPPS, OCE employees only (Salem)Job Description:Administrative Specialist 1 , Program Support Specialist (Salem) For ODOC, BOPPPS, OCE employees onlyHeadquarters –We are seeking a highly organized and self-motivated individual to provide administrative support to the Program Services Manager.This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison SupervisionAbout the Job – Your RoleYou will provide essential administrative support to the Programs and Services units within the Department of Corrections. Your responsibilities include serving as the primary point of contact for the automated victim notification system (VISOR), provide scheduling support for victim services programs, and assisting with Volunteer and Contractor Services and Visiting Services. You will process visiting applications, manage caseload maintenance, help maintain accurate records, and will ensure compliance with DOC policies statewide.Additionally, you are responsible for developing procedures, systems, and forms to ensure efficient workflow, reviewing Administrative Rules for consistency and compliance. You will also coordinate program meetings, workshops, and document flow to meet deadlines. You will also help explain rule and procedure and performance statistics for reporting purposes.This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.Minimum QualificationsTwo (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; ORAn associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; ORAn equivalent combination of education and experienceRequested Skills

• Ability to manage schedules, organize files, and handle program logistics efficiently.
• Making decisions based on department policies
• Reviewing forms for completeness and accuracy
• Working independently to set priorities and meet deadlines
• Interpreting and applying laws, rules and policies when making decisions
• Multitasking and managing confidential information
• Possess a Law Enforcement Database System (LEDS) certification

In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.Cover Letter:Please submit a cover letter no longer than 2 pages addressing why you are interested in this position and describe any experience you may have related to the following attributes

• Reviewing, reading, and interpreting LEDS reports
• Reviewing, reading, and interpreting Ecourt documents
• Principles of a Trauma Informed-Response
• Ability to use information gathered to make decisions on eligibility
• Experience working with Victims/Survivors, to include Victim Notification Systems

Failure to upload a cover letter or fully address the prompt may result in the dismissal of your application.Working ConditionsYou will be required to work a professional work week that may exceed forty (40) hours. Your work and leadership must adhere to and further the rules, policies and procedures of the Department, the Correctional Services Division and the Programs and Services Unit.This position is designated as a full time, in office working position. When working or training on the grounds of a correctional facility, you are required to follow basic security protocols and will work around AICs. There may be in-state travel that may include overnight stays.You must be able to move full boxes that may weigh 30 lbs. Boxes weighing greater than 30lbs will require assistance in carrying.About the DepartmentThe Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.BenefitsThe salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.The State of Oregon provides a generous benefit package, which includes:

• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Flexible spending accounts for health and childcare

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check,

, and reference checks. * A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages.

• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for EmploymentThe successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from .The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings.Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.QuestionsIf you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.Recruiter: Stephanie Johnston,Reference Number: 175370

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.

Expected salary: $4447 – 5849 per month

Location: Salem, OR

Job date: Fri, 21 Feb 2025 07:20:50 GMT

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