Job title: Executive Administrative Assistant – Holland, MI (onsite)
Company: Haworth
Job description: Company OverviewWhen you feel connected to your work, you feel more engaged. At Haworth, you can pursue a career that offers you ample opportunity to build your portfolio and expand your skillset in an exciting and inclusive environment. Join a company that values innovation, inspiration, and you!HAWORTH is a global leader in office furniture and architectural interiors. As a valued member of our team, you can make your mark on the world and reach your full potential within a culture of connectivity.Why Haworth? Find out more !Here at Haworth, our members enjoy benefits from their first day of employment including:
- 4 weeks paid time off and an option to purchase an additional week
- Priority Health Insurance
- 401k Benefit – If you contribute 6% of your annual salary, Haworth will contribute up to 7%
- Annual bonus programs
- Company provided Short Term Disability, Long Term Disability & Life Insurance
- Tuition Reimbursement program
- Recently renovated onsite fitness center
- Up to 8 hours of paid volunteer time off
- Zero waste to landfill company
Job OverviewJoin our dynamic team in Holland, MI as an Executive Administrative Assistant, supporting our Vice President of Global Human Resources.In this role, you will:
- Perform a variety of administrative duties for company executives at the vice president level.
- Thrive in a fast-paced, constantly changing work environment.
- Establish yourself as a trusted partner, providing essential support and building strong relationships with the Human Resources leadership team.
- Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
- Leverage advanced technology skills to streamline processes and enhance productivity.
We are looking for a proactive, tech-savvy, detail-oriented individual who can handle multiple tasks with ease and professionalism. If you are ready to take on a challenging and rewarding role, please review the full job posting, including duties and qualifications, and apply if you meet the criteria!Job Responsibilities
- Coordinates appointments and maintains the schedule for vice presidents, ensuring timely meetings and interactions.
- Schedules, organizes, and attends meetings, takes notes, and distributes minutes, ensuring all parties are informed and up-to-date.
- Manages travel arrangements, accommodation reservations, and prepares necessary paperwork for vice presidents and visitors.
- Composes, reviews, and follows up on correspondence, including confidential and complex documents, using various software tools.
- Sorts and screens mail, answers telephones, and takes necessary follow-up actions.
- Enters requisitions, prepares and tracks expense reports, maintains files, and assists with budget reporting.
- Assists with presentation materials, schedules WebEx presentations, and coordinates special projects, providing backup support as needed.
- Performs other duties within scope as assigned.
- Must be able to perform all essential job function with/without accommodation.
- Ability to effectively use office automation, communication, software, and tools used in Haworth office environment.
Ideally, You Have Demonstrated the Following:
- Excellent multi-tasking skills with ability to organize and prioritize work. Strong attention to detail.
- Strong communication, especially telephone, skills.
- Must be flexible and adaptable in ever-changing work environment, including flexibility in work hours.
- Ability to be “forward-looking”; recommends alternatives and solutions to issues.
- Proven ability to handle confidential information with discretion.
- Demonstrated ability to adapt to evolving technology.
Required Qualifications
- High School Diploma or equivalent
- Minimum of 1 year experience supporting executive-level management in large corporation, working under limited supervision, with tight and changing deadlines.
Preferred Qualifications
- Associate’s degree in business, accounting, or secretarial studies, or equivalent degree preferred.
- Three years administrative or secretarial experience, working under limited supervision, with tight and changing deadlines required.
- Experience as an executive administrative assistant working in a global corporation with business units in various time zones.
- Experience as an executive administrative assistant supporting C-level executives.
- Experience preparing presentations and written communications
- Advanced in Microsoft Office Suite (including Teams, Excel, and PowerPoint)
- Experience with SharePoint.
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Expected salary:
Location: Holland, MI
Job date: Sat, 01 Feb 2025 23:58:51 GMT
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