Senior Administrative Assistant

Job title: Senior Administrative Assistant

Company: Tom James

Job description: Are you looking for an opportunity to collaborate and make an impact with a team of high achievers? To work with a tribe of top performers in a fun, exciting, and energetic environment? Do you long to be where your contribution really makes a difference, and where you are truly valued by your team?At the Tom James Company, we thrive when our people thrive. We are currently looking for a Senior Administrative Assistant to be the supportive force that partners with our Chicagoland Director of Sales. The ideal candidate will be a highly responsive, proactive problem solver, who takes initiative, is self-motivated, with exceptional communication skills, and has meticulous attention to detail. He/she will have previous experience performing administrative & operational duties, and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.Tom James Company offers a fun and dynamic work environment like nowhere else on earth. We exist to meet our customers’ increasing demands for convenience and provide world-class service. We take care of their clothing so they can put time to what is most important to them and can live the life they were meant to live! We operate with integrity, as it is the cornerstone of our relationships with customers, vendors, and one another.Does this resonate with you? If so, apply to interview with our team today!Objectives of this RoleWith a primary responsibility of supporting the Director of Sales, provide support to the team as directed to ensure that company goals and objectives are accomplished, and operations run efficientlyMaintain and refine internal processes that support company-wide operations, coordinating internal and external resources to expedite workflowManage communication between Director of Sales and clients/employees/contractors, liaising with internal and external people on orders and tasksPlan and orchestrate work to ensure the Director of Sales priorities are met, organizational goals are achieved, and best practices are upheldDaily and Monthly ResponsibilitiesManage professional and personal scheduling and all non-selling tasks for Director of Sales, including agendas, mail, email, calls, travel arrangements, client management, and other company logisticsCoordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the local teamInterface with clients and contractors to help fulfill all operational activitiesManage, coordinate, and arrange all back end details and logistics of client ordersPerform administrative and office support, such as typing, dictation, google spreadsheet creation, and maintenance of contact databaseMaintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the businessOrganize team communications and plan events, both internally and offsiteOther duties as assignedSkills and Qualifications2 years of experience in administrative role reporting directly to upper managementSuperb written and verbal communication skillsStrong time-management skills and the ability to prioritize, organize and coordinate multiple projects at onceHighly responsiveMeticulous attention to detailProficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systemsFlexible team player willing to do what it takes to get the job done; adaptable and enjoys a challengeAbility to keep company confidencesHigh School graduate required. Some college preferredPreferred QualificationsAssociates or Bachelor DegreeExperience implementing and developing internal processes and systemsCompensation:$ + (DOE) at 40 hours a week.Monthly bonus based upon sales and/or number of new clientsBenefits:Health and Dental insuranceLife, short and long-term disability insurancePTO (15 days per year), paid holidaysMatching 401(k), profit sharing, employee stock purchase plans \n\n

Expected salary:

Location: Chicago, IL

Job date: Sun, 05 Jan 2025 05:11:30 GMT

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