Job title: Administrative Asst -NFSM
Company: Hilton Grand Vacations
Job description: Job DescriptionAs a Administrative Assistant you would be responsible for:
- Greet all guests in a warm and professional manner.
- Understand and follow all processes as outlined in the Guest Training Manual SOP.
- Maintain a positive working relationship with Sales, Marketing and Admin.
- Accurately assign guests to a Sales Representative in the order they arrive.
- Distribute and collect Guest Registration Forms assisting guests with any questions they may have.
- Organize and schedule appointments.
- Plan meetings.
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers
- Maintain contact lists.
- Provide general support to visitors.
- Act as the point of contact for internal clients as well as external clients.
Why do Team Members Like Working for us?
- 401(k)
- Dental insurance
- Vision insurance
- Health insurance
- Paid time off
- Employee discounts and much, much more!
QualificationsTo fulfill this role successfully, you must possess the following minimum qualifications and experience:
- Proven experience as an administrative assistant or office admin assistant.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills with
- Answer all incoming calls, research customer issues, and escalate to a manager/supervisor as needed.
Under general supervision, this position is responsible for greeting visitors, customers, and guests in the reception area and/or over the phone, answering, screening and directing incoming calls. This position will entail accounts payable and misc. accounting items and reporting, marketing administration support, and sales administration support.The Representative must always represent Bluegreen professionally in both appearance and communication with guests and fellow associates.When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Expected salary:
Location: Panama City Beach, FL
Job date: Sat, 04 Jan 2025 00:33:31 GMT
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