Job title: Temp – Program Coordinator, Global Development (Hyrbrid from Seattle)
Company: Bill & Melinda Gates Foundation
Job description: As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.The TeamThe Africa team seeks to enable the foundation’s ambitious goals of scaling evidence-based interventions that target a range of disease and socioeconomic conditions which are endemic across sub-Saharan Africa. The focus of the Africa team is to enable collective impact for the foundation in Africa by influencing policy and finance towards key development priorities, strengthening capacity and enabling systems for delivery, and innovating and leveraging cross-cutting enablers for impact at scale. Our vision in Ethiopia is to reduce poverty and help all Ethiopians live healthy and productive lives. We are working with partners to unlock the country’s potential and help achieve sustainable rises in productivity for farming families through increasing knowledge and access to suitable tools, services and markets.Your RoleThe primary purpose of this job is to support the Africa team (specifically the Ethiopia Country Office) with the coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This includes managing a portfolio of investments comprised of grants, contracts, program related investments (PRIs) and other projects in support of multiple programmatic priorities and strategic goals. The Program Coordinator (PC) will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management and act a bridge between the Africa team and the business support functions in Seattle.What You’ll Do
- Grant and Contracts Coordination: Coordinate the end-to-end grants and contracts processes with internal parties (program team, business partners, accounting department) and external parties (grantees, contractors & vendors) within the investment systems. Shepherd the development, management, and close out of grants and contracts. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenses.
- Grants and Contracts Administration: Work with program officers, grantees, contractors, vendors, and business partners during early stages of investment making (e.g. assist in investment structuring, send out requests for proposals, drive key deadlines for submissions and revisions, coordinate the consolidation and resolution of feedback). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports). Conduct budget analyses for grant and contract proposals and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities. Data Input, Management and Analysis: Run data for all grants and contracts in investment management system and SharePoint sites. Provide detailed financial analysis of portfolio and ensure data integrity to support team’s financial decision making. Coordinate with Program Manager and Program Officers to keep all pertinent information accurate and up to date for reporting and analysis; serve as point-person regarding budget targets and individual investment portfolio management.
- Initiative Portfolio Management: Supervise progress of an initiative portfolio against payout targets. Supervise programmatic goals and results in coordination with leadership.
- Develop relationships with key partners. Work with leadership to develop processes and tools for performance management.
- General: Serve as liaison across multiple internal teams. Support new hire onboarding on investment workflow and data systems. Assists program team with annual pipeline planning and support additional team projects as assigned by the Program Manager, ECO. Serves as subject matter authority on processes, tools, systems, templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.
Your Experience
- A Bachelor’s degree or equivalent demonstrated experience.
- Demonstrated ability to handle higher volume or sophisticated portfolios.
- Proven knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
- Knowledge of applicable programmatic subject, budgeting, financial analysis and synthesis.
- Ability to work with flexibility, efficiency, and tact in a fast-paced, ambitious environment.
- Ability to communicate optimally (verbal and written) with internal and external partners.
- Excellent organization skills & attention to detail, proactivity, and ability to maintain policy compliance.
- Ability to travel up to 25% domestically and internationally.
*Must be able to legally work in the country where this position is located without visa sponsorship.Hiring RequirementsAs part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.
Expected salary:
Location: Seattle, WA
Job date: Sat, 21 Dec 2024 23:58:08 GMT
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