Job title: Administrative Coordinator
Company: HDR
Job description: At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.Job Summary:We are looking for candidates with experience in Administrative Coordination. This position provides a unique opportunity to offer essential administrative support for the office while assisting the local quality coordinator. It’s an excellent chance to gain experience in the engineering industry.We are looking for candidates with experience in Administrative Coordination. This position provides a unique opportunity to offer essential administrative support for the office while assisting the local quality coordinator. It’s an excellent chance to gain experience in the engineering industry.Responsibilities:
- Provide administrative support, including phone coverage, meeting scheduling, and expense report processing.
- Organize and maintain reports, documents, and records.
- Manage office supplies and maintain inventory levels.
- Track and manage office and project expenses with accurate reporting.
- Coordinate meeting arrangements, including food orders, welcome guests, manage sign-in/out, and handle parking validations and accounts.
- Work with building management and facilities as needed.
- Maintain overall office cleanliness and organization.
- Develop Quality Management Plans and internal quality documentation under the guidance of the Area Quality Lead
- Communicate Quality Management System updates as directed by the Area Quality Lead
- Support Project Managers with electronic folder management
- Support Quality Lead when applicable with Data Entry, QC Reporting, and QC Final File storage.
- Assist with Quality management System audits during corporate audit cycles
- Collaborate with Project Management, Marketing, and accounting teams as needed.
- Uphold project responsibilities and foster a culture of quality among local leadership and staff.
- Manage relationships positively and resolve conflicts effectively.
Preferred Qualifications:
- Associate or bachelor’s degree in business administration or related field
- Experience with Adobe InDesign is a plus
- Knowledge of A/E industry desired
- Excel Proficient
- Preference given to local candidates
QualificationsRequired Qualifications
- High School diploma or equivalent
- Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
- Self-motivated, well-organized and detail-oriented
- Ability to handle confidential information
- Proficiency with MS Office including Word and Outlook
- An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
Expected salary:
Location: Lexington, KY
Job date: Sun, 13 Oct 2024 03:10:13 GMT
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