Job title: Administrative Assistant
Company: McMillen Health
Job description: Job Title: Administrative Assistant, Educational Resource Development Department
Organization: McMillen Health
Location: Fort Wayne, Indiana 46816 (not a remote position)
Position Type: Full-Time
Reports To: Director of Educational Development and ImplementationAbout McMillen Health:
McMillen Health’s mission is to provide vital, effective preventive health education that promotes physical, emotional, and social well-being. We believe in education today for a healthy tomorrow.McMillen Health is a leader in health education for students of all ages, abilities, and backgrounds – we are the oldest remaining independently operated health education center in the nation providing the number of programs and services. McMillen continues to diversify revenue and is seeing record growth after 43 years!Besides direct health education programming for classrooms, we also create curricula, video content, and other media for use by partner organizations. Therefore, McMillen Health is seeking an Administrative Assistant in the Educational Development Department who will be directly responsible for scheduling meetings and training sessions, coordinating training sessions with third party organizations, inputting tasks into Monday.com, ensuring timelines are adhered to for each project, and maintain organized project files.The position requires a valid driver’s license.Job Summary:
The Administrative Assistant in the Educational Resource Development Department will provide essential administrative support to the team, ensuring efficient operations and effective project management. This role involves coordinating schedules, managing communications, organizing documents, and assisting with the development and distribution of educational materials.This is a full time, 12-month hourly position and reports directly to the Director of Educational Development and Implementation.***Please note, this position works with our , not our K-12 Preventive Health Education Programs.Key Responsibilities:
- Provide administrative support to the Educational Resource Development team, including scheduling meetings, preparing agendas, and taking minutes.
- Coordinate logistics for training sessions, workshops, and community events, including venue arrangements, equipment setup, and participant registration.
- Maintain organized records of educational resources, project files, and resource inventories, ensuring easy access and retrieval.
- Assist in the development and formatting of educational content, designed resources, presentations, trainings, and promotional materials, adhering to brand guidelines.
- Enter project goals, tasks, and timelines into Monday.com and ensure goals and timelines are met for each project.
- Manage departmental communications, including responding to inquiries, drafting correspondence, and maintaining the team’s calendar.
- Collaborate with other departments to facilitate cross-functional projects and ensure alignment with organizational goals.
- Perform general office duties, such as ordering supplies, maintaining equipment, and ensuring a clean and organized workspace.
- Support the team in tracking budgets and expenditures related to educational projects and events.
- Other duties as assigned by Director of Operations and Sustainability and CEO.
Qualifications:
- Associate’s degree in Business Administration, Education, Health Promotion, or a related field preferred; equivalent experience will be considered.
- Previous administrative experience, ideally in a nonprofit or educational setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. McMillen Health utilizes Monday.com for project management.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
- Strong verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
- Ability to work collaboratively in a team environment while also being self-motivated and proactive.
Skills:
- Strong problem-solving skills and adaptability to changing priorities.
- Time management skills with a focus on meeting deadlines.
- Customer service orientation and interpersonal skills that foster positive relationships.
- Basic understanding of health education concepts is a plus.
What We OfferPlease note, McMillen Health does not offer health insurance. The potential candidate would be responsible for securing health insurance.Compensation Package includes:· Hourly: $18-$21/hr.· Paid Time Off (PTO): Accrual rate of .0385 with ability to earn 10 days of PTO in years 1-3. May roll over ½ to the next fiscal year· 3% Retirement Match into 403(b) Plan after 1 year of service· Paid Parental Leave after 1 year of service· Twenty-four (24) days of paid holidays per year· FREE Telemedicine and Virtual Mental Health Services through Indiana Youth Institute (IYI) called First Stop HealthApplication Process:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and interest in supporting educational initiatives to .McMillen Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Expected salary:
Location: Fort Wayne, IN
Job date: Sat, 31 Aug 2024 05:19:04 GMT
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