Administrative Support Associate

Job title: Administrative Support Associate

Company: Auburn University

Job description: Position InformationRequisition Number S3875P
Home Org Name Student Conduct
Division Name Student Affairs
Position Title Administrative Support Associate
Job Class Code DA06A/B
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job SummaryAuburn University Student Affairs is excited to begin the search for an Administrative Support Associate!The Administrate Support Associate will provide administrative, financial, and general clerical support and to act as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of Auburn Cares & Student Conduct.Why Should YOU Choose Auburn University?

• Auburn University was named a “Best in Alabama” employer by Forbes! Our employee longevity speaks for itself, with employees staying an average of ten years.
• Competitive state benefits including retirement plan vesting at 10 years of service, generous leave accrual, and parental leave opportunity.
• Auburn University tuition assistance for yourself and your dependents. Employees can take 15 hours of classes for free, and dependents receive a 50% tuition waiver.

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
Essential Functions

• Performs administrative and clerical duties, which include, but are not limited to, report gathering and management, calendar management for multiple professionals, answering phones, purchasing/ordering supplies, and checking in clients for appointments.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Provides human resources\administration (beyond payroll entry), preparation of reports, documents, and presentations, or coordination of complex projects or events.
• Processes requests for student conduct records according to university and federal policy.
• Processes incident report forms, academic record hold requests, Dean Certification requests, and Study Abroad checks.
• Maintains filing system for student records related to conduct, student deaths and general student concerns.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Serves as point of contact for students or parents who have questions or concerns involving their own going case

Minimum QualificationsMinimum QualificationsLevel I

• High school diploma or equivalent plus 2 years of experience in clerical and administrative support services

OR

• Associate’s degree

OR

• Bachelor’s degree

Level II

• High school diploma or equivalent plus 4 years of experience in clerical and administrative support services.

OR

• Associate’s degree plus 2 years of experience in clerical and administrative support services.

OR

• Bachelor’s degree

Minimum Skills, License, and CertificationsMinimum Skills and Abilities
Minimum Technology Skills
Minimum License and CertificationsDesired QualificationsDesired Qualifications

• Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
• Ability to multi task, prioritize, and manage details of different processes efficiently
• Assist consumers of diverse backgrounds
• Work independently and in teams
• Seek answers when help is needed
• Motivated to seek out additional tasks for completion

Posting Detail InformationSalary Range $31,200- $45,800
Job Category Office/Administrative Support
Working Hours if Non-Traditional
City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position
Posting Date 08/14/2024
Closing Date
EEO StatementA commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal PostingsDocuments Needed to ApplyRequired Documents * Resume

• Cover Letter

Optional Documents

Expected salary: $31200 – 45800 per year

Location: Auburn, AL

Job date: Fri, 16 Aug 2024 00:04:12 GMT

Apply for the job now!