Job title: Administrative Services Manager
Company: Whitworth University
Job description: Position SummaryAs the Administrative Services Manager, you will play a pivotal role in ensuring smooth operations, supporting leadership, and overseeing our dedicated program coordinators in the College of Arts and Sciences (CAS). Bring your organizational prowess, supervisory skills, and passion for higher education to Whitworth University, where your work will directly impact our mission to honor God, follow Christ, and serve humanity.Core ResponsibilitiesAdministrative Support | 50%
- Provide confidential administrative support to the Dean and Associate Deans.
- Manage complex and dynamic scheduling for the Dean’s office.
- Coordinate the preparation of reports and materials for campus committees, CAS meetings, and Board of Trustees interactions.
- Assist in faculty evaluation processes.
- Facilitate faculty contracting and serve as a liaison with CAS leadership.
- Coordinate personnel searches and assist with search committee activities.
- Manage special projects, long-range planning, and strategic initiatives.
- Collaborate on onboarding new employees and contract development.
- Monitor and update CAS policies, procedures, and website content.
Supervision | 20%
- Supervise and support seven program coordinators in CAS.
- Hire, train, and evaluate program coordinators.
- Delegate tasks and conduct monthly performance evaluations.
- Consult with CAS leadership on coordinator roles and performance.
- Organize and oversee CAS operational activities.
CAS Operations | 20%
- Manage and monitor CAS department budgets.
- Review budget reports and assist in preparing mandatory expenses.
- Communicate budget information with Academic Affairs and Business Offices.
- Assist with grant and endowment administration.
- Handle accounts receivable/payable and review expense reports.
- Maintain budget files.
Other | 10%
- Oversee CAS-sponsored special events.
- Other duties as assigned.
Qualifications, Skills, and AbilitiesEducation and Experience
- Associate’s degree. Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
- Three years of related work experience or equivalent education and experience in a confidential, service-oriented environment.
- Experience serving as a supervisor.
Whitworth Values
- Personal commitment to the Christian faith and integration of faith and learning.
- Demonstrated growth in cultural competence, awareness of societal and structural inequities and proven experience in effectively establishing relationships and positive communications with students and other constituents across multiple dimensions of diversity including, but not limited to, race, gender, varying abilities, nationality, sexual orientation, gender identity, class or religious perspectives.
- Commitment to Whitworth University’s educational mission as a Christian liberal arts university.
Knowledge, Skills, and Abilities
- Exceptional analytical, verbal, written, and interpersonal skills.
- Ability to maintain confidentiality and work discretely.
- Proficient in supervising and evaluating staff.
- Excellent organizational and multitasking abilities.
- Advanced computer skills, particularly with Microsoft Office.
- Collaborative and able to work with diverse constituents.
- Knowledge of academic business administrative practices.
Preferred
- Bachelors degree.
Other DetailsSchedule
Full time (1.0 FTE) | 12 months | 40 hours per week
Whitworth office hours are 8 AM to 4:30 PM Monday – FridayWhitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university’s mission and integrate their Christian faith into their work.Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! Research continues to show that women and BIPOC candidates are less likely to hit the apply button unless they meet all the listed qualifications. One way we are working to overcome this trend is every search committee at Whitworth has a trained Equity Advocate (EA) serving on the team. Our EAs are trained to make space for committees to consider each candidate’s unique and relevant skills and attributes. So, when you click apply, please know that your application is reviewed by a committee of real, living, and breathing human beings who want to understand your experience and skills to find ways you relate to the key competencies needed for success in the position.Looking for resources to help with writing a faith statement? Check out our for more information.Learn more about our shared work to achieve and sustain inclusive excellence .Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.
Expected salary: $56347.2 – 58988.8 per year
Location: USA
Job date: Sun, 11 Aug 2024 04:10:28 GMT
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