Job title: Administrative Assistant IV
Company: Enbridge
Job description: Posting End Date: August 11, 2024Employee Type: Regular-Full timeUnion/Non: This is a non-union positionHave you supported senior executives with full administrative support with a broad range of activities? Then look no further as we have the perfect opportunity for you!We encourage you to apply today to be considered for this vital opportunity in supporting our executive leadership!What you will do:
- Handle strict confidential and high-volume calendar management for SVP & Chief Commercial Officer.
- Anticipate and initiate appropriate actions to conserve the leader’s time (e.g. handle schedule’s, manage access, respond and screen routine and complex e-mails and phone calls).
- Organize, coordinate, and maintain multiple calendars assembling major deliverables such as, Board Meetings, company meetings, conferences, and functions.
- Strong attention to detail, problem solving and organizational skills.
- Strong knowledge Microsoft Office Suite (i.e. Microsoft Outlook, Word, Excel, Power Point), SharePoint and cloud-based applications such as Workday at a high level of proficiency.
- Create Board of Directors and ELT presentation decks as well as those intended for external communications.
- Manage and maintain appropriate business files, ensuring adherence to corporate document retention policies and practices.
- Draft, edit and/or assist with written and verbal communications on behalf of SVP matching communication style to the specifics of the setting, situation, and audience (BoD, ELT, Enterprise, Department, Team)
- Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
- Strong knowledge of company databases, enterprise structure and standard operating procedures.
- Able to prepares and revise documents for use by senior and executive leaders.
- Experience with presentation preparation required.
- Demonstrated ability to recognize and work with complex and confidential information in a professional manner, including, company materials and financial matters.
- Demonstrated ability to prioritize, organize and coordinate work effectively in a proactive and resourceful manner.
- Requires flexibility to adjust work hours to support and accommodate People Leader as needed, including during evenings and weekends.
Who you are:You have:
- 5+ years of secretarial/administrative work experience along with an administrative certification or equivalent experience (e.g., spreadsheet/database management, accounting and business math, business communications)
- A high level of discretion, tact and diplomacy in dealing with internal and external contacts, and confidential or sensitive information
- High degree of attention to detail, problem solving and organizational skills while working independently with minimal supervision to manage multiple tasks using efficient time management
You can:
- Manage and coordinate multiple calendars while also being able to prioritize, organize and coordinate work effectively in a proactive and resourceful manner
- Exercise excellent interpersonal skills and demonstrate the ability to work with employees at all levels within and outside the organization in a highly professional manner in addition to collaborating with the administrative assistant team
- Create and manage materials at the Board level while recognizing and working with confidential information in a professional manner, including such areas as Human Resource matters, company materials and financial matters
You are:
- An excellent written and verbal communicator with strong presentation creation skills along with the ability to prepare and revise documents for use by senior and executive leaders and also prepare correspondence using excellent grammar, spelling, punctuation and proofreading skills
- Able to network and use a variety of internal resources to get things done in a fast paced and demanding work environment where you will maintain and demonstrate current knowledge of Enbridge enterprise organization and business operations
- A strong user of the Microsoft Office Suite (i.e. Microsoft Outlook, Word, Excel, Power Point), SharePoint and cloud-based applications such as Workday at a high level of proficiency with strong knowledge of company databased, enterprise structure and standard operating procedures
The following are considered assets:
- College degree
- Prior experience supporting executives
- Experience with Workday
Working Conditions:
- Work performed in typical office environment
- Flexibility to adjust work hours to support and accommodate SVP & Chifef Commercial Officer as needed, including during evenings and weekends
- Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options. #LI-Hybrid #joinourteam
Physical Requirements include but are not limited to:Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.Mental Requirements (Both Field & Office) include but are not limited to:Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.Diversity and inclusion are important to us. Enbridge is an . We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting .Information For Applicants:
- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position may be required to undergo a security screening, including a criminal records check.
To learn more about us, visit
Expected salary:
Location: Houston, TX
Job date: Fri, 09 Aug 2024 22:46:22 GMT
Apply for the job now!