Job title: Administrative Coordinator
Company: LanceSoft
Job description: Primarily on-siteLooking for a more Senior admin level. In addition to admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.Job Description
The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential Functions
The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
- Calendar management and coordination of meetings
- Coordinate domestic as well as international travel arrangements for the department
- Process Invoices and prepare expense reports
- Assist with ad hoc projects under general guidance from the manager
- Provide support to other members of the department as needed
- Interact with staff at all levels in a fast-paced environment
While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),
- Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
- Issues control badges as required, records visitors’ arrivals and departures.
- Ensure the vendors complete the safety and GMP training when needed and maintain the records.
- Answer incoming calls and route accordingly. Maintain updated phone list with changes.
- Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.
Requirements
- 3 to 5 years of experience of administrative skills
- Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
- Must be a self-starter with the ability to multi-task
- Flexibility to accommodate rapidly changing priorities and deadlines.
- High level of accuracy and attention to detail
- Strong verbal and written communication skills
- Strong customer service skills
Expected salary:
Location: Exton, PA
Job date: Wed, 10 Jul 2024 05:22:11 GMT
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