Job title: ADMINISTRATIVE ASSISTANT II
Company: State of Florida
Job description: Requisition No: 831525Agency: Elder AffairsWorking Title: ADMINISTRATIVE ASSISTANT II – 65000304Pay Plan: Career ServicePosition Number: 65000304Salary: $2,730.00-$2,933.33 MONTHLYPosting Closing Date: 06/25/2024Total Compensation EstimatorDEPARTMENT OF ELDER AFFAIRSCOMMUNITY AND SUPPORT SERVICESOPEN COMPETITIVEATTENTION CANDIDATES
- All fields in the candidate profile must be completed.
- Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting “see resume” does not substitute for completing all sections of the candidate profile.
- Selection of candidate will be based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and interview responses, as applicable.
- References and file reviews from previous employment may be verified to determine suitability.
- Resumes and other documentation can be attached to provide additional information.
- The successful candidate must be able to pass a Level II Background screening.
- All previous periods of employment must be listed with address of employer, supervisor name and contact phone number. If there is more than a one-month gap in the employment history that period must be included in its own paragraph block within the employment history section.
PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.Mission Statement: To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.Vision Statement: For all Floridians to live well and age well.We are seeking an enthusiastic individual with a desire to share our Agency’s mission to promote the well-being, safety, and independence of Florida’s seniors, their families, and caregivers, and the vision for all Floridians to live well and age well. If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.WHERE YOU WILL WORK:The Department of Elder Affairs is in the Southwood Office complex in Tallahassee, Florida’s Capital City. Lined with rolling hills, oak trees, and canopied roads Tallahassee combines traditional charm with a modern pace of life. Home to two major universities, Tallahassee has a vibrant art and music scene, stately gardens, as well as a vast number of nature trails for those who love the outdoors. Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit: .BENEFITS OF WORKING FOR THE STATE OF FLORIDA:Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:
- State Group Health Insurance Coverage (over 90% paid by employer);
- $25,000 Life Insurance Policy (100% paid by employer);
- Dental, vision, and other supplemental insurance options available;
- Annual and Sick Leave benefits,
- 10 paid holidays each year;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
- Flexible Spending Accounts; and
- Tuition waivers to attend State of Florida community colleges, colleges, and universities!
For a more complete list of benefits, click https://www.mybenefits.myflorida.com/.DUTIES AND RESPONSIBILITIES:
- Conducts daily administrative activities to assist the Nutrition Program Manager and staff in the unit.
- Assists Nutrition Program Manager and other Nutrition Program staff, as directed in providing technical assistance regarding program reporting and invoicing. Maintains invoice and other contract records and organizes all ACFP contract files. Assists with tracking contracts and ensuring required attachments are returned by the providers.
- Processes new ACFP provider applications and maintains a list of potential providers who have contacted the unit.
- Maintains contact list of service providers for all unit programs.
- Provides callers with assistance and information concerning Nutrition Unit programs and services. Reviews and responds to correspondence received from constituents inquiring about programs and services. Prepares mail-outs as required.
- Arranges meetings and conference calls for program directors as necessary. Ensures all participants are notified and space is reserved. Attends meetings and prepares minutes as requested.
- Accesses monthly expense budget reports and prepares and reconciles budget reports depicting status of expenditures for review by program directors.
- Responsible for the timely processing of travel requests and reimbursement vouchers. Makes travel arrangements for staff as requested. Maintains unit calendar detailing travel and other program activities.
- Maintains adequate stock and manages ordering of supplies and other purchases for the Nutrition Program. Prepares purchase orders.
- Conducts property inventory on an annual basis. Compile and reconcile inventory reports on a timely basis.
- Performs other duties as assigned by the supervisor.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
- Must be able to understand and apply laws, rules, regulations, policies and procedures.
- Strong communication skills, both verbal and written, required for correspondence, report writing and communicating with the general public.
- Competence with Microsoft software, Internet experience.
- Knowledge of Statewide Travel Management System (STMS) is preferred, some travel required.
REQUIREMENTS:
- Valid Florida Driver’s License.
SPECIAL NOTES:Preference will be given to the Department of Elder Affairs employees.BACKGROUND CHECKS:Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.APPLICANT INFORMATION:Applicants should apply on-line via the People First Website by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.The Department of Elder Affairs is an “older worker-friendly” employer and also lists vacancies on the Silver Edition website, found at , that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are “older worker-friendly.”The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.
Expected salary: $2730 – 2933.33 per month
Location: Tallahassee, FL
Job date: Thu, 20 Jun 2024 03:58:15 GMT
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