Job title: Administrative Specialist I
Company: State of North Carolina
Job description: Agency Adult CorrectionDivision Rehabilitative and Correctional ServicesJob Classification Title Administrative Specialist I (S)Position Number 60056622Grade NC08About UsNC Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry. We have a mission that matters!Description of Work Salary $37,782.00 – $66,120.00Positions in this class are characterized by knowledge or skills particular to an area of specialization, process, or program. Work requires specialized knowledge in the processing and application of information, documents and/or materials. The majority of time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines. The range of duties includes, but is not limited to, verifying data, report writing, summarizing and reconciling information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration and fund collection or expenditures.Knowledge Skills and Abilities/Management PreferencesThis is a full-time position (40 hours per week) withPosition duties may include, but are not limited to, performing Accounts Payable actions (processing employee expense reimbursements, reconciling credit card transactions, and preparing invoices for payment), entering requisitions and tracking/receiving purchase orders in our procurement system, processing and verifying E-billing payments, database entry, processing equipment surplus, ordering supplies, and internal mail distribution. For each of these duties, the employee will properly transcribe and/or reference all payments to corresponding projects and/or budget codes.To properly execute this work, the selected applicant must learn and understand policy and procedures for all duties and continuously seek to improve work processes. The applicant will also communicate frequently with internal and external stakeholders and should have excellent verbal and written communication skills. Finally, the applicant must have experience using Microsoft Office, and other business and/or accounting systems.Compile, assimilate and organize both printed and electronic information; able to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data. Utilize office equipment and other relevant technology (software and systems) to meet organizational needs. Able to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions. Clearly convey information and ideas through a variety of media to individuals or groups. Present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.Management Preferences:
- Demonstrated experience in at least two of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, researching and/or auditing complex data to resolve customer inquiries, and processing travel reimbursements.
- Demonstrated customer service and dispute resolution experience.
- Demonstrated experience with Microsoft Office, specifically Outlook (calendar, email, tasks), Excel (spreadsheet creation and formatting, formulas) and Word (formatting correspondence, spell check).
- Experience using electronic accounting and/or business systems.
- Demonstrated experience performing/collaborating as a team member in support of an organization of 50 or more employees.
- Demonstrated experience using DocuSign and SharePoint.
Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter: Monica MaloneEmail:
Expected salary: $37782 – 66120 per year
Location: Wake County, NC
Job date: Fri, 31 Oct 2025 05:53:43 GMT
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