Job title: Administrative Assistant
Company: Abbott
Job description: Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.JOB DESCRIPTION:The OpportunityAs an Administrative Assistant, you will provide advanced administrative support to the Vice President, Treasury and Divisional Vice President, Economics along with other Division Vice Presidents, managers/directors within the function.What You’ll Work On
- Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and edit correspondence, communications, presentations, spreadsheets and other documents.
- Coordinate and facilitate meetings, including preparing agendas, taking notes, and following up on action items.
- Assist with special projects and initiatives as needed.
- Maintain office supplies inventory and manage office logistics.
- May include some support for tracking budget expenditures.
- Coordinate and maintain departmental files both physical and electronic, in compliance with corporate and government regulations.
- Use intermediate to advanced software skills to perform work assigned.
- Use and understand Microsoft Office Suite and other business-specific software; including SAP and Corporate Travel Web site.
- Coordinate new employee office set-ups and onboarding.
- Responsible for coordination of Steering Committee meetings with, among other Officers and Suite executives. Including logistics (set-up webcast, verifying connectivity, attendee verification, meeting/ conference room schedules, etc.)
- Coordinate calendars with potential external (non-Abbott) company executive management teams
- Create POs and track
Position Accountability / Scope:
- Consistently interacts with high-level executives (including C-Suite interactions).
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles highly confidential or business-sensitive information.
- Maintain and manage calendars, including meeting and travel scheduling.
- Proactively identifies and resolves scheduling conflicts.
Required Qualifications
- High School diploma or equivalent. Some college preferred.
- 10+ years of executive administrative experience is required.
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- High level of integrity and professionalism in handling sensitive and confidential information
- Ability to work independently and as part of a team
- Strong problem-solving skills and attention to detail
- Proactive thinker
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.The base pay for this position is $24.80 – $49.60/hourIn specific locations, the pay range may vary from the range posted.JOB FAMILY: Administrative SupportDIVISION: FIN Corporate FinanceLOCATION: United States
Abbott Park : AP06DADDITIONAL LOCATIONS:WORK SHIFT: StandardTRAVEL: NoMEDICAL SURVEILLANCE: Not ApplicableSIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.EEO is the Law link – English: http://webstorage.abbott.com/common/External/EEO_English.pdfEEO is the Law link – Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf
Expected salary: $24.8 – 49.6 per hour
Location: Illinois
Job date: Sat, 25 Oct 2025 07:38:32 GMT
Apply for the job now!
