Administrative Associate II

Job title: Administrative Associate II

Company: State of North Carolina

Job description: Agency Adult CorrectionDivision OperationsJob Classification Title Administrative Associate II (S)Position Number 65015177Grade NC02About UsNC Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry. We have a mission that matters!Description of Work Located in Black Mountain, NC, Western Correctional Center for Women is a minimum custody facility on a 100+ acre compound that can house up to 366 inmates. This position is assigned to work in the Administration section and is supervised by the Administrative Officer I.Knowledge Skills and Abilities/Management PreferencesThis position responsibilities will include:Manage the inmate trust fund accounts.Prepare of daily deposits, checks for canteen payments, postage, and welfare purchases, opening and closing inmate and employee accounts, transferring funds to other facilities, inmate special draws and money orders.Ensure that the trust fund is in balance on a daily basis, and that all funds are managed in accordance with DAC Policy and Procedures. Daily, weekly, and monthly reports are generated for the trust fund operations.Review the monthly canteen report.Responds to inquiries from inmates, staff and family members regarding trust fund issues through both verbal and written communications.Required to make daily trips to the bank for deposits and other needed transactions to meet the needs of the facility.Responsible for payment of welfare purchases through inmate banking system, procurement card or E-procurement.Perform various accounting functions through OPUS, CON and NCFS such as accounts payable, purchasing, E-procurement and usage orders, as well as other assigned duties as deemed necessary and appropriate.This is a full-time position 40 hours per week) with .Note to Current State Employees:The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.About Western Correctional Center for Women.Western Correctional Center for Women (formerly Swannanoa Correctional Center for Women) opened on July 7, 2008 and is a minimum custody facility housing approx. 360 female offenders located in Black Mountain, NC. WCCW renovated four dormitories: Greenwood, Frye, Sloop and Gilliat. Renovations on the vocation building provided offenders with an educational classroom and an operating greenhouse. Renovations to the Buchanan building accommodated the increasing offender population and offer more educational classrooms and a medical wing. On Oct. 4, 2021, the facility’s name was changed to Western Correctional Center for Women.Knowledge, Skills and Abilities / CompetenciesEffective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants.Documented experience Thorough knowledge of accounting methods, procedures, and practices.Documented experience with Accounts Payable and/or experience processing invoices for payment.Documented experience using the North Carolina Financial System (NCFS).Documented experience using Microsoft Word and Excel.Documented Customer Service experience.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter: Santino EastEmail:

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Location: Buncombe County, NC

Job date: Sat, 25 Oct 2025 07:44:20 GMT

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