Administrative Specialist

Job title: Administrative Specialist

Company: Murray State University

Job description: Position InformationPosting Number 20250096NE
Job Title Administrative Specialist
Number of Vacancies 1
About Murray StateLocated in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about at Murray State University.
About Murray State BenefitsFaculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State page for more information.
Equal Opportunity EmploymentMurray State is committed to attracting, developing and maintaining a high-quality faculty, staff, and student body. Murray State is an equal education and employment opportunities, Vets/Disabled employer.
Type of Employment Regular Full-Time
If Part Time, Enter Hours Per Week
Work Location Murray, KY
Employment Term 12 Months
Position Type Staff – Non-Exempt (Hourly)
Department VP for Academic Affairs
Summary of Job Duties and ResponsibilitiesAdministrative support and data maintenance.

• Develop academic class schedules for each term in Banner Student. Communicate with all academic departments on deadlines and expectations. Requires extensive knowledge of Banner-Student.
• Process schedule corrections in a timely manner.
• Monitor online chatbot. Connect inquiries with program coordinator when appropriate.
• Check eCampus admissions and enrollments.
• Manage organization chart updates semi-annually for all campus administrative units.
• Coordinate schedule, facilitate meetings, and travel coordination and other administrative support to assistant and associate provosts, and others within the Provost Office as needed.
• Update academic programs on murraystate.edu/programs to reflect changes that have been made through Academic Council.
• Coordinate Faculty Recognition Banquet, including meal selection, awards for presentation, presentation script, years of service monitoring, etc.
• Serve as recording secretary for Graduate Studies Committee of Academic Council.
• Work VPAA events such as Faculty Banquet and other administration events, 1-2 times per year, occasionally on nights and weekends.
• Hire, supervise, and create work schedules for students workers. Coordinate EPAFs, I9s, and background checks for all Provost Office student employees.
• Provide administrative support to the Office of Sponsored Programs, as needed.
• Other duties as assigned.

Minimum Education Requirements

• Two years of college.

Minimum Experience and Skill Requirements

• Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, initiative, attention to accuracy, memory for oral and written directions of details, ability to plan and make decisions often without instruction or supervision.
• Excellent communication and interpersonal skills.
• Keyboarding, office management and procedures, word processing, database management, and other office machines.
• Excellent decision-making skills, problem solving and organizational skills.
• Pleasant disposition and demeanor.
• Ability to multi-task.

Preferred Education and/or Experience Qualifications
Posting Date 06/30/2025
Closing Date 07/14/2025
Open Until Filled No
Special Instructions to Applicants
Hourly Rate/Annual Salary $15.78 (Additional pay dependent upon qualifications)
Staff Grade 104
Work Hours

• Normal working hours.

Physical Demands

• Normal for office environment.

Posting Specific QuestionsRequired fields are indicated with an asterisk (*). * * Do you have a minimum of two years of college credit?

• Yes
• No
• * How many years of upper-level office experience do you have?

(Open Ended Question)Documents Needed to ApplyRequired Documents * Resume

• Cover Letter

Optional Documents * Other Document

Expected salary:

Location: Murray, KY

Job date: Thu, 03 Jul 2025 07:28:27 GMT

Apply for the job now!