Job title: Lead Administrative Specialist
Company: Omega Community Development Corporation
Job description: Position SummaryWe are seeking a highly organized, detail-oriented Lead Administrative Specialist to provide top- tier scheduling and administrative support for our Vice President, Chief Financial Officer (CFO), and Managing Directors. This role is pivotal in ensuring the seamless operation of high- level executive functions and requires exceptional organizational, communication, and multitasking skills. The ideal candidate is proactive, professional, and adept at managing competing priorities with efficiency and confidentiality.Essential Duties and Responsibilities
- Executive Scheduling and Calendar Management:
- Manage and maintain the calendars for the Vice President and CFO, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and resolve scheduling conflicts with internal and external stakeholders.
- Ensure executives are fully prepared for meetings by providing necessary materials, agendas, and logistical details.
- Meeting Preparation and Coordination:
- Organize and prepare materials for meetings, including agendas, presentations, and reports.
- Record, distribute, and track meeting minutes and follow-up action items as needed.
- Arrange and set up meeting spaces, ensuring required technology and materials are available
- Document Management and Reporting:
- Gather, organize, and analyze documents and information requested by the Vice President, CFO, and Managing Director.
- Maintain accurate and organized records, both physical and digital.
- Assist in the preparation of reports, presentations, and correspondence.
- General Administrative Support:
- Act as the first point of contact for inquiries directed to the Vice President and CFO, responding professionally and efficiently.
- Support the Managing Director with administrative tasks and projects.
- Travel and Expense Management:
- Arrange travel accommodations and itineraries for executives.
- Process expense reports and ensure compliance with company policies.
- Communication and Relationship Management:
- Coordinate communication with internal departments, partners, and stakeholders.
- Maintain professionalism and confidentiality in all interactions.
Minimum Qualifications (Knowledge, Skills, and Abilities)Qualifications:
- Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience considered.
- Minimum of 3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and virtual meeting platforms.
- Strong organizational skills with a keen eye for detail and the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Flexibility to adapt to changing priorities and work independently in a fast-paced environment.
Key Competencies
- Proactive problem-solving and critical thinking.
- High level of professionalism and customer service orientation.
- Strong time management and multitasking abilities.
- Team player with a positive attitude and willingness to support others.
- Physical Demands and Work Environment
- Work is performed primarily in an office environment.
- Prolonged periods of sitting at a desk.
- Must be able to lift up to 15 pounds at times.
- Requires the ability to operate standard office equipment and keyboards.
The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicableThis position requires successful completion of an employment screening BCI/ FBI background check.
Expected salary: $44000 – 50000 per year
Location: Dayton, OH
Job date: Thu, 19 Jun 2025 22:31:08 GMT
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