Administrative Assistant

Job title: Administrative Assistant

Company: Anderson|Biro Staffing

Job description: Our client, a growing and dynamic organization, is seeking a highly organized, tech-savvy Executive Administrative Assistant to provide exceptional operational and administrative support to Senior Management and the CEO. This individual will play a vital role in coordinating activities across multiple departments and must bring a proactive mindset, positive energy, and a strong sense of ownership to the position.Responsibilities:Provide polished, high-level administrative support to Senior Management and the CEOManage complex calendars, coordinate travel, and schedule internal/external meetingsHandle executive email correspondence and voicemail retrievalOrganize and support company events, client visits, and team meetings (logistics, catering, materials)Maintain accurate records for contracts, reports, and internal documentationProcess Accounts Payable and Accounts Receivable with accuracy and timelinessSupport client operations including reconciliation and compliance trackingCollaborate with accounting and finance teams for data entry, reporting, and payment oversightTranslate contract terms into billing structures and internal charge codesManage daily financial activity including manual credit card charges and freight paymentsAssist with SOC Certification and GSA contract administrationCo-administer the Corporate FastPay Program with the CEOManage company social media platforms and internal content for brand consistencyPrepare and send client-facing communications, gifts, and promotional materialsAssist in completing company award applications and industry surveysMaintain D&B profile and corporate certificationsSupervise and mentor support personnel as neededPerform general administrative tasks such as scanning, filing, and internal communicationsIdentify and implement opportunities for process improvementsQualifications:1–2 years of experience in an Administrative Assistant or Executive Support role preferredExposure to banking, finance, and AP/AR processes is a plusProficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Comfortable with databases, CRMs, cloud platforms, and digital communication toolsExcellent analytical, problem-solving, and critical thinking skillsProven ability to handle confidential information with discretionHighly organized, detail-oriented, and capable of multitasking in a fast-paced environmentStrong interpersonal skills and a confident, can-do attitudeCompany Culture & Perks:Professional yet collaborative environmentStrong leadership and opportunities for professional growthSupportive and inclusive company cultureComprehensive benefits packageFor questions or to submit your resume, please contact Anderson|Biro Staffing at (216) 232-2329.

Expected salary:

Location: Cleveland, OH

Job date: Sat, 17 May 2025 22:44:26 GMT

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