Senior Administrative Manager

Job title: Senior Administrative Manager

Company: Johns Hopkins University

Job description: We are seeking a Senior Administrative Manager to work under Oncology administration who will oversee the Department of Oncology’s Faculty, Clinical Associates and Advanced Practice Provider processes for the Center Director including recruitment, appointments and promotions, and reporting (scope 235 FTEs). This position will also oversee all clinical faculty and clinical associate activities related to the clinical practice for the Clinical Divisions and Disease Programs within the Department of Oncology. Will provide senior leadership with reports and the overall management necessary for sound administrative operations of the program, clinical practice and faculty enterprise. The position will be an integral part of the management of the programs and will develop and implement appropriate financial controls. This position reports to the Assistant Administrator Clinical.Specific Duties & Responsibilities

• Directs and participates in the management of all faculty and clinical associate activities in the department.
• Directs and participates in the gathering, analyzing, summarizing, and preparation of faculty and clinician recruitment business planning.
• Responsible for managing the faculty compensation plan.
• Manages all faculty recruitment systems including Medvitals, Interfolio, and Oncology faculty recruitment portal. Maintains all faculty systems including the annual incentive plan, quarterly clinical dashboard, annual faculty reviews.
• Works with clinical vice chairs to ensure faculty clinical targets meet institutional standards and uploaded to reporting dashboards.
• Coordinates the preparation of and interpretation of monthly and quarterly clinical productivity reports for program and management’s review including the clinical dashboard and incentive plans.
• Ensures appropriate salary planning for the clinical divisions, general administrative, and satellite locations.
• Ensures payroll for clinical faculty and staff, and administrative staff reconcile to budget.
• Liaison with the School of Medicine for all Clinical Associate Contracts, and inter-entity agreements.
• Develops and proposes standard operating procedures around faculty appointments and promotions with the department administrative managers.
• Meets with Directors to determine final resolution and ensures timely implementation of solutions.
• Provides ad-hoc reports to clients as requested.
• Participates in program development and technical strategic planning.
• Provides guidance and recommendations on compliance with applicable faculty and clinical associate contracts and conditions. If necessary, contact the appropriate content expert for guidance and or interpretation.
• Provides interpretation of School of Medicine faculty gold book.
• Liaison with external administrative offices including, but not limited to, SOM Business Office, Dean for Faculty Affairs, Office of Faculty Information, etc. to ensure that required policies and procedures are followed.
• Provides instruction and answer questions relating to procedures and serve as liaison between administrative offices.
• On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the department.
• Key focus on customer service, timely and appropriate communication; and meeting deadlines.
• Ability to work within fixed deadlines and manage multi-task high volume of complex workload requirements.

• Monitors, evaluates and implements business practices and procedures to support day-to-day operations.
• Analyzes and implements staff structure, capabilities and development to meet current and future programmatic needs.
• Represents the organization to both internal and external constituent groups in such a manner as to enhance the image of the Department and to further its objectives.
• Manage administrative personnel (1 direct; 3 indirect FTEs) including hiring, training, and performance management. Establish performance standards and conduct annual performance appraisals. Measure productivity and evaluate effectiveness of roles.
• Develop and implement new administrative policies and procedures to ensure optimal performance.

• Oversees faculty recruitment. Creates and directs requisition activity and advertising for recruitment. Ensures successful transition to the Baltimore area for critical hires. Coordinates search committees for leadership positions.
• Develops excellent working relationships with Oncology Human Resources to ensures that all departmental human resource activities are carried out consistent with Hospital and University personnel policies.
• Collaborates with HR Manager, SOM and JHH HR Departments to effectively manage employee relations, grievances, training orientation, career development and the equitable administration of compensation programs.
• Advises and directs faculty on human resources issues including hiring, firing, discipline, time sheet approval.
• Assists faculty and managers with writing of new job descriptions, prepares justifications and summaries for staff promotion packages.
• Assesses and develops administrative infrastructure, ensuring human resources are appropriately distributed and operating cohesively to achieve division, department, and SOM goals.
• Coordinates departmental faculty appointments and reappointments, annual reviews, and promotional documents.
• Meets with employees as needed.
• Recommends appropriate resources such as FASAP and Occupational Health.
• Advises on training programs available through Talent Management and Organizational Development.

• Conducts self in an exemplary professional fashion to achieve goals and set example for others within the department.
• Establishes communication channels with staff, faculty, and senior leadership to ensure information on internal and external issues which effect the operations of the area is received.
• Promotes an inclusive and innovative work environment.

• Completes special assignments/projects as assigned.
• On-going participation in workflow development and retooling.
• Attends and participates in team, 1-on-1 meetings and other department/program meetings as requested.
• Attends at least two JHU professional/skill development courses a fiscal year.

Minimum Qualifications

• Bachelor’s Degree in Business, Finance, Accounting or other related field.
• Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
• Master’s degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Administrative Manager
Job Posting Title (Working Title): Senior Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 – $128,300 Annually ($100,800 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday – Friday/8:30-5pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Onc General Administration
Personnel area: School of MedicineTotal Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate’s geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees’ health, life, career and retirement. More information can be found here: .Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the .Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.EEO is the LawAccommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit .Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit .The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.Hybrid: On-site 3-4 days a week

Expected salary: $73300 – 128300 per year

Location: USA

Job date: Sat, 25 Jan 2025 02:35:52 GMT

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