Job title: State Refugee Office-Administrative Assistant–Temporary Solutions
Company: State of North Carolina
Job description: Description of WorkThis is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). For more information on Health Benefits offered visit .Visit for employment information.Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position. All temporaries are limited to one NC State Government temporary assignment at a time.Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor’s Job Ready initiative and seeks to expand a temporary’s skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency’s culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. This temporary position is located in Raleigh, NC – Wake County.Job Order Hourly Rate of Pay: $23.50 (Based on education and/or years of relevant work experience reflected on the application). This temporary position will be assigned to the Department of Health and Human Services. This position is located at 820 S Boylan Ave, Raleigh, NC 27603. The Administrative Assistant is based within the State Refugee Office under the supervision of the State Refugee Coordinator. This position will work with SRO staff and contracted Refugee Service Providers to ensure efficient and effective operations and oversite of processes. Work ranges from standardized office support assignments to supervision of operational systems and processes involving decision making and judgement. Public contact is a major component of this role, to both internal and external stakeholders including refugees, refugee service providers, state and county staff, employment providers, and the general public. This position coordinates a variety of tasks included in office coordination and operations, responsibilities include:
- Prepare, review and submit contract documents
- Facilitate various systems to track processes and progress on various programs, support accurate date entry in RIS
- Audit reimbursement reports and maintaining spreadsheets on fiscal processes
- Arrange State Refugee Office meetings, Management of calendars, appointments, and scheduling.
- Maintain travel expense reports for Assistant Division Director and section staff; makes travel arrangements as requested
- Provide administrative/clerical support to State Refugee Coordinator, as well as other SRO staff as needed
- Prepare, file, and distribute materials from typed, handwritten or verbal instructions providing a variety of forms and documents within a given deadline
- Serve as the main initial point of Contact for the State Refugee Office, and will answer or direct inquires as appropriate and necessary.
- Uses all software applications in Microsoft Office Suite to complete various assignments and/or develop statistical reports and presentations as requested
- Other Duties as Assigned
Knowledge, Skills and Abilities / CompetenciesNOTE: Qualified applicants must meet and CLEARLY reflect on their application training and experience and all knowledge, skills, abilities, and any experience or competencies specified in the posting and/or supplemental question(s) to be considered. NOTE: “See Resume” is not acceptable to show work history.Experience with scheduling meetings, travel and invitationsExperience with administrative and operational systems, including direct experience in supporting financial, data and monitoring processes.Proven experience in planning, organizing, scheduling, and producing products within tight timelines.Experience working with Microsoft Office which includes Word, Excel, calendaring, email software or equivalent ability and ability to develop PowerPointsExperience in communicating effectively and concisely both verbally and in writingMinimum Education and Experience RequirementsSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details. High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.Supplemental and Contact InformationFor technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627.To check the status of your application, please log in to your account and click “Application Status.” If you are selected for an interview, you will be contacted by the hiring agency directly. If there are any questions about this posting, please contact and/or 984-236-1040.Temporary Solutions Office of State Human Resources 1110 Navaho Drive, Suite 200 Raleigh, NC 27609NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Expected salary:
Location: Wake County, NC
Job date: Sat, 07 Dec 2024 08:36:20 GMT
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