Administrative Assistant

Job title: Administrative Assistant

Company: Integr8staff

Job description: Job Title – Administrative Assistant
Location – Wilmington, CA
Onsite | Temporary
Pay – $26-28hr. DOE
Job Summary of the Administrative Assistant position
Integr8staff seeks an experienced, reliable and polished Administrative Assistant to provide high level administrative support to the (CFO) Chief Financial Officer and (COO) Chief Operating Officer as well as other executive-level staff on a limited basis.
Responsibilities of the Administrative Assistant position
Provides administrative support and assistance to the Executive team and other leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, expense reports, and other documents for senior staff.
Arranges travel, hotel, transportation and other accommodations for executives.
Receive and send daily mail coordinating delivery to appropriate personnel
Manages calendars and schedules meetings for executive team
Welcomes and directs visitors and clients.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Prepares agendas and schedules for meetings.
Provides weekly status updates on projects, as well as personnel matters or changes within the
organization.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Invoice review and prep for payment for office related expenses
Performs additional duties as assigned by executives.
Requirements of the Administrative Assistant position
A completed Bachelor’s Degree highly preferred.
Bilingual English/ Spanish highly recommended.
At least 2 to 3 years of executive assistant experience supporting C-level personnel.
Excellent customer service skills, including phone, verbal and written communication skills.
Excellent time management skills with a proven ability to meet deadlines.
Superb organizational and time management skills.
Ability to function well in a high-paced environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 55 words per minute.
Extremely proficient with Microsoft Office Suite including Excel, PowerPoint, and Visio with the ability to learn new or updated software.Updated resume is required for consideration. Only Local candidates will be considered – Position does not offer relocation or visa sponsorship.

Expected salary:

Location: Wilmington, CA

Job date: Sun, 27 Oct 2024 00:38:06 GMT

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