Administrative Assistant

Job title: Administrative Assistant

Company: 4P Consulting

Job description: Administrative Assistant– Transmission Control Center
(TCC) OperationsDescriptionThe ACC is a 24/7/365 TCC that operates and monitors the transmission system for Alabama
Power. The Administrative Assistant – TCC Operations provides general office and
administrative support to the Alabama Control Center (ACC). The position will be responsible for
time entry for a large team, including over 40 rotating shift workers; maintaining office and
breakroom supplies; processing employee expenses; processing department invoices; meeting
and event coordination; meeting and event meals and logistical support; and storm meals and
logistical support.
Job Responsibilities:
 Time entry for a large team that includes 42 rotating shift workers.
 Monitor and replenish general office and breakroom supplies to allow for continuous
24/7/365 operations.
 Processing monthly and annual invoices
 Processing Oracle Expense reports for employees.
 Tracking and maintaining premium pay details for shift workers in Oracle HCM
 General administrative tasks for the leadership team (3 managers and 8 supervisors)
 Tracking/maintaining various information for the large team (completion status of tasks,
purchases, employee directory, status reports, etc.)
 Maintaining membership of multiple Outlook distribution lists.
 Supporting logistics and catering associated with storm restoration which may require
overtime and working outside of normal business hours. Subject to call out (to the office)
during storm restoration.
 Coordinate meeting logistics and catering as needed. (reserve meeting space, provide
agenda template and send to stakeholders to submit agenda topics, etc.)
 Coordinate logistics and catering for holiday and special occasion luncheons as needed.
 Monitor training laptops for timely and accurate check out and check in for tracking.
Follow up with employees when laptop locations are undetermined.
 Prescription eye glass program administration for ACC employees.
 Coordinate mail and package delivery and pickup for specific needs outside of normal
service.
 Submit work requests to facilities services (maintenance and custodial) for specific
needs outside of normal service.
Knowledge, Skills, and Abilities
 Familiar working with common office technology – PC’s, Mobile Devices, Video
Conferencing, Cisco Phones.
 Strong organizational skills.
 Strong coordination skills.10/3/2024
 Ability to multi-task and perform under pressure for extended periods of time without
negatively affecting quality or quantity of work.
 Ability to operate effectively within a large organizational structure.
 Broad understanding of the company’s policies and procedures (accounting, payroll,
benefits, compliance).Experience and Education
 Experience working with large teams preferred.
 Experience working with the Oracle Fusion Cloud HCM suite of Human Resource
products for time reporting, expense processing, invoice processing and other key HR
functions is strongly preferred.
 Experience working with the Microsoft suite of office products (Excel, Word, PowerPoint,
Teams, OneNote, Outlook, Edge, etc.) is required.
 Prior experience using Schedule Anywhere is a plus.
 Experience coordinating logistics for meetings and luncheons (reserving rooms, sending
calendar requests, agenda prep, catering, refreshments, etc.).
Leadership/Behavioral Attributes
 Recognized as a role model in safe behaviors, intentional inclusion, integrity, and
performance.
 Motivated. Drives and delivers quality results in current position.
 Makes timely decisions.
 Excellent communication skills (oral and written).
 Listens objectively for understanding.
 Ability to effectively negotiate for win-win solutions.
 Shows respect for others and seeks to understand differences in other’s opinions,
values, and work approaches.
 Able to adapt to quickly changing priorities and short-notice requests.
 Builds effective work relationships with all levels of the organization.
 Builds support to ensure plans and initiatives can be completed.Thanks and RegardsSr. Talent Acquisition SpecialistPankaj Mishra+1 205-756-4834

Expected salary:

Location: Birmingham, AL

Job date: Thu, 17 Oct 2024 04:07:54 GMT

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