Administrative Assistant 3

Job title: Administrative Assistant 3

Company: Washington State

Job description: DescriptionAdministrative Assistant 3 (AA3)Coyote Ridge Corrections Center (CRCC)The Department of Corrections is seeking a highly motivated and qualified individual to fill one full time permanent Administrative Assistant 3 (AA3) position, at Coyote Ridge Corrections Center. COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes. The Medium Security Complex (MSC) is a 2,048 bed facility that houses Incarcerated Individuals (I/I) with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum Security Unit (MSU) is a 480 bed facility that houses assisted living and MI2 Custody I/I. MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.*NOTE: This job posting may be used to fill future vacancies.
**Please attach a Resume, Cover Letter, and three (3) Professional References.Incomplete applications will not be considered.DutiesThis position provides administrative and clerical support for the Correctional Captain and other departments be providing the highest quality products and services, meeting the needs of the institution while effectively utilizing the resources provided in the most efficient manner in support of the Department of Corrections mission. The duties include, but are not limited to:

• Attend meetings on behalf of Supervisor(s) or work group; represents supervisor or work group supervisor’s absence and relay messages and instructions from the supervisor(s) to other.
• Relay messages and instructions from the Captain and other staff, relay assignments, request status information, call attention to deadlines and obtain progress reports.
• Clarify operational memorandums, policies, procedures, processes, and materials to clarify or explain expectation and compliance standards to staff members.
• When applicable, log and assign Incident Reports to appropriate department managers and supervisors for follow-up fact finding investigation. Follow up with assigned staff to ensure timely completion. Forward completed investigation reports to the Duty Group.
• Create packets for Use of Restraint and Use of Force complaints for review by the Captain and subsequent distribution to the Associate Superintendent of Custody and Operations. Assign, monitor, and track Use of Force and Use of Restraints investigations and packets.
• Ensures the functions of the Captain’s office are occurring timely and accurately.
• Collects data of Searches, Security Inspections, Post Orders/Operational Manuals reviews, and Tool Control for the Captain’s monthly security report.
• Maintain necessary logs tracking incoming documentation, to include but not limited to, Incident Reports, correspondence, etc.
• Track and consolidate data for risk assessment strategies. Provide research and data for the composition of reports or special projects.
• Perform confidential administrative secretarial and office management functions for the Captain and management staff.
• Manage the Captain’s calendar to include making appointments and meetings.
• Compile appropriate reports and correspondence as requested by Captain.
• Type a variety of written and dictated material to include letters, reports, memorandums, etc. Ensure final type structure and clarity are of high quality and content meets policy requirements.
• Screen emails and correspondence for the Captain during absences.
• Compile forms for the Captain’s review. Updates forms utilized by the Captain’s office in response to changes in policies.
• Make travel and lodging arrangements for the Captain, and prepare the Travel Authorization and Travel Expense Vouchers for the Captain and other custody staff. Maintain updated travel regulation file. Compose requests and justifications for approval of out-of-state travel. Process travel expense reimbursements for the Captain and other custody staff.
• Provide secretarial assistance as needed to other supervisors upon request.
• Retain and archival office documents as appropriate.
• Respond to Public Disclosure Requests.
• Coordinate personnel issues for the Captain’s office such as recruitment, selection, reference checks, appointments, and promotions.
• Attend staff meetings, record and transcribe meeting minutes. This entails preparing agendas for the meetings.
• Respond to Captain’s kiosk messages.
• Perform other duties as assigned.
• Participate on special projects, event committees, audits, and recognition events as requested.
• Access and copy data to DVD’s when needed.
• Recorder for emergency response incidents.
• Perform LID Coordinator and NCIC background check functions.
• Order supplies and maintain inventory.

QualificationsRequired Qualifications:

• High school graduation or GED and three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education will substitute year-for-year for experience.
• Ability to organize and maintain archives.
• Demonstrated knowledge and proficiency with basic computer programs including, but not limited to MS Outlook, Word, Excel, Access, and Power Point.
• Demonstrated ability to write clearly, factually, concisely and grammatically correctly.
• Ability to provide clear, concise, and consistent verbal communication with staff and offenders through resources available.

Preferred/Desired Qualifications:

• Working knowledge of prison policies, operational memorandums, and procedures that may make for a smoother transition into the position working with the top ranking uniformed staff member.

Supplemental InformationVision: Working together for safer communities.Mission: Improving public safety by positively changing lives.Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

**Please note: Phone number AND email address are required for all professional references. * A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from

and . Until this documentation is provided, you will not be selected to move forward in the hiring process. * DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit

.Telework DetailsThis position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.What We Offer:As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the ‘ web site.For questions about this recruitment, or to request reasonable accommodation in the application process, please email: , or call us at 509-543-5800. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Expected salary: $4632 – 6200 per month

Location: Connell, WA – Franklin County, WA

Job date: Fri, 31 Oct 2025 05:37:01 GMT

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