Job title: Sr. Administrative Assistant (HR)
Company: Vaco
Job description: Senior Administrative Assistant – VP of Human Resources (on-site)The RoleOur client is seeking a Senior Administrative Assistant to provide high-level support to the VP of Human Resources. This individual will play a critical role in ensuring smooth day-to-day operations, handling sensitive information, coordinating communications, and managing key administrative functions. The ideal candidate will have a strong background in senior-level administrative support, excellent organizational and communication skills, and the ability to thrive in a fast-paced environment.Key ResponsibilitiesProvide direct executive-level administrative support to the VP of Human Resources, including calendar management, meeting coordination, and correspondence.Prepare and edit documents, presentations, and reports with a high level of accuracy and professionalism.Coordinate travel arrangements, accommodations, and detailed itineraries; process and reconcile expense reports.Assist with HR-related communications, reporting, and project tracking to support strategic initiatives.Manage confidential and sensitive information with the highest degree of discretion.Serve as a liaison between the VP of HR and internal/external stakeholders, ensuring timely follow-up and communication.Support the preparation of materials for leadership meetings, board presentations, and company-wide initiatives.Monitor and track key operational metrics, providing reporting and updates as needed.Handle special projects and other duties as assigned to support the Human Resources leadership team.QualificationsBachelor’s degree preferred; High School diploma required.5+ years of experience in an executive administrative or senior support role, preferably supporting HR or C-level executives.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Exceptional written and verbal communication skills.Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.High level of professionalism, discretion, and integrity when handling confidential matters.Proven ability to work independently while also being a collaborative team player.Working ConditionsThis position is based in Irvine, California.Standard office hours with occasional overtime and flexibility required.Occasional travel may be required.What Our Client OffersA collaborative, purpose-driven culture focused on integrity, continuous improvement, and care for its people.Competitive compensation and benefits package.An opportunity to make a meaningful impact by supporting senior leadership in a growing organization.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Expected salary: $65000 – 75000 per year
Location: Irvine, CA
Job date: Sun, 05 Oct 2025 00:57:13 GMT
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Sr. Administrative Assistant (HR)
