Job title: Administrative Professional 3
Company: Public Safety
Job description: Ohio Department of Public Safety – Ohio State Highway Patrol
Report In Location – 1970 W Broad Street, Columbus 43223Under the general supervision of the Captain of Finance & Logistics, perform non-routine administrative tasks (i.e., independently formulate decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments):
- Research complex or confidential problems involving personal or financial procedures;
- Contact vendors & other state agencies to discuss, define & resolve problems associated with fiscal matters (i.e., processing invoices);
- Monitor spending & maintain fiscal records related to the vest stipend program for uniformed officers including issuance, tracking, follow-up & completion of the vest receipt;
- Monitor the Ohio State Highway Patrol’s (OSHP) payment card program for card holders in the field &/or General Headquarters (GHQ);
- Maintain proper Office of Budget & Management (OBM) paperwork;
- Organize accounting information & statistical data for efficient storage & retrieval;
- Assist in writing budget justification through the development of agency budget & writing backup data & verbiage for budget requests;
- Provide administrative support to supervisors & other Fiscal staff by communicating decisions & directives to appropriate staff, preparing & summarize fiscal reports & coordinating acquisition &/or maintenance of general office equipment;
- Prepare reports & correspondences (i.e., morning, monthly &/or annual reports);
- Schedule & prepare materials for meetings (i.e., meeting minutes, agenda, etc.);
- Maintain staff calendars & coordinate schedules;
- Maintain confidential personnel files;
- Monitor fiscal filing & follow-up system;
- Prepare & assist supervisor with bi-weekly payroll audit;
- Follow-up on section policy & procedure & read & sign assignments;
- Handle sensitive telephone calls & direct to appropriate party as needed;
- Formulate payroll tracking documents & make payroll system entries related to Division special security deployments;
- Receive, open, log & distribute incoming mail;
- Answer & screen calls;
- Greet & direct visitors;
- Monitor GHQ general office supply inventory & order supplies as needed;
- Maintain files;
- Research & retrieve information for management as requested;
- Perform other duties as assigned.
Qualifications30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.-Or 12 mos. exp. as Administrative Professional 2, 16872.-Or equivalent of Minimum Class Qualifications For Employment noted above.Job Skills: Administrative Support/Services
Expected salary:
Location: Franklin County, OH – Columbus, OH
Job date: Thu, 02 Oct 2025 00:51:14 GMT
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