Job title: Senior Administrative Assistant
Company: Odyssey Systems
Job description: Position Summary:Odyssey Systems has an exciting new opportunity for a Senior Administrative Assistant supporting the Helicopter Program Office (HPO) at Wright Patterson AFB, OH. The HPO supports selected helicopter programs including the HH-60W Combat Rescue Helicopter (CRH) and the MH-139. The HPO has a mission to rapidly deliver and field new and updated rotary wing aircraft.Responsibilities:Duties include, but not limited to:
- Maintain calendars for key personnel and conference rooms, resolving schedule conflicts and disseminating all changes.
- In-process and out-process all personnel (Government and Contractors). The Contractor will input information required into Government databases, develop, and maintain a welcome packet and arrange seating, computer, and phone support as necessary.
- Create and maintain team outlook distribution lists monthly.
- Take meeting notes when requested.
- Maintain a repository of Acquisition templates.
- Coordinate arrangements, agendas, and briefing materials and record/track program action items and suspenses for events such as meetings, reviews, working groups, and audits. For these events, the Contractor will coordinate with functional managers, outside agencies, Contractor personnel, and the program office
- Assist with the establishment and maintenance of official file plans with the use of Electronic Records Management System (ERM).
- Assist in preparing Continental United States (CONUS) and Outside the Continental United States (OCONUS) travel arrangements and travel vouchers using Defense Travel System (DTS) in accordance with the Joint Travel Regulations (JTR) and the Joint Forces Travel Regulations (JFTR).
- Assist with the ordering of office supplies and with maintaining an inventory of stock, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment.
- Provide support to the Video Teleconferencing (VTC) manager. The Contractor will assist with VTC bridge scheduling processes and will coordinate VTC connectivity and interface requirements/issues with the VTC maintenance Contractor.
- Facilitate the use of standardized automated forms such as travel orders, performance reports, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc
- Assist personnel with the transmittal of time sensitive government correspondence using overnight or express mail
- Review and edit all documentation and correspondence prior to the Helicopter Program Office (HPO) Director and/or Deputy Director’s or Senior Materiel Leader’s signature
- Assist with the creation and maintenance of an emergency accountability folder to be used for base exercises and real-world situations. The Contractor will assist with the creation and maintenance of recall, phone, and accountability rosters, both electronically and physically. The Contractor will assist with the dissemination of information as necessary for all personnel to be prepared for emergencies.
Qualifications:Citizenship: Must be a US citizenMinimum Required QualificationsClearance: SecretEducation and Years of Experience:
- High School Diploma or Equivalent GED and at least five years of experience in the respective profession being performed, five of which must be in the DoD.
Additional InformationLocation: Wright Patterson AFB, OhioTravel: NoneHybrid#LI-AS1 Company Overview:Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Expected salary:
Location: Dayton, OH
Job date: Sun, 17 Aug 2025 07:44:42 GMT
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