Job title: In-person Part Time Bookkeeper and Administrative Assistant
Company: Heart of Hope Asian American Hospice Care
Job description: About the Organization and the Job:Heart of Hope Asian American Hospice Care is a non-profit startup Hospice licensed by California state since 2016. We are looking for a part-time Bookkeeper to join our growing team in San Jose, California. The bookkeeper will come to the San Jose office 12-16 hours per week. It offers a unique opportunity to work with a team that is passionate in providing end-of-life care to the under-served community in the Silicon Valley Area.High-level Job DescriptionThe part-time Bookkeeper is responsible for managing the transaction accounting and asset accounting functions of the organization including general ledger management, accounts payable management, payroll accounting, and financial reporting. Responsible for providing ad-hoc project management support to the operation and control of our Hospice organization. Reports to the Administrative Manager..Responsibilities
- Manages all daily accounting operations and accounting information systems including general ledger, accounts payable, payroll accounting, asset accounting and financial reporting.
- Protects the assets of the organization through effective internal controls, internal auditing, and direct supervision of accounting operations.
- Manages and controls cash disbursements through an effective accounts payable system.
- Prepares and files periodic financial statements for management.
- Assists the Administrator and Administrative Manager in the preparation of the annual Medicare cost report.
- Assists in administrative tasks such as answering calls and preparing mails as needed.
- Provide requested information to the CPA for our annual tax filing review.
- Prepares all requested documentation for annual internal and external audits.
- Maintains patient and organization confidentiality at all times.
- Formalize/document procedures and controls to ensure organizational compliance with accounting and regulatory requirements; develop/document operating and accounting procedures.
- Monitor business operations and financial/accounting practices are adhering to the control procedures.
The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.Qualifications
- Bachelor’s degree in Accounting/Business Management.
- Must be proficient in QuickBooks Online and Desktop
- At least three (3) years experience as a bookkeeper or accountant that has managed serveral clients before, preferably in health care accounting management.
- Knowledge of corporate business management, governmental regulations and CHAP standards.
- Must have excellent customer service skills and communication skills both verbal and written
- Proficiency in Microsoft Office (Word, Excel, Powerpoint)
- Must be able to maintain confidential information and able to work in a fast-paced environment; meet deadlines and set priorities
- Ability to communicate with all levels of Managers, Directors, Peers, and Volunteers effectively
- Must demonstrate a high level of accuracy and attention to detail
Fair Chance Act Compliance StatementHeart of Hope Asian American Hospice Care will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Heart of Hope is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage at https://calcivilrights.ca.gov/fair-chance-act/To applySubmit your resume to hr@heartofhopehospice.org
Expected salary: $25 – 30 per hour
Location: San Jose, CA
Job date: Fri, 08 Aug 2025 05:24:20 GMT
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