Job title: Administrative Assistant
Company: Virginia Community Colleges
Job description: Posting SummaryWorking Title Administrative Assistant
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 287W0129
Agency Mountain Gateway Community College
Division Mountain Gateway Community College (Div)
Work Location Alleghany – 005
Hiring Range $16.00 to $21.00 an hour
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule8 am to 5 pm Monday through Thursday
8 am to 3:30 Friday
Sensitive Position No
Job DescriptionMountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.The IT Academy seeks an organized and enthusiastic Administrative Assistant to support students, faculty, and the director. This individual will play a vital role in ensuring the effective operation of the academy by coordinating administrative tasks, maintaining records, and facilitating communication. This position will be required to be on grounds in both Clifton Forge (Main Campus) and Buena Vista (Rockbridge Regional Center.)Key Responsibilities:
- Serve as the primary point of contact for the academy, providing assistance to students, parents, faculty, and visitors.
- Provide student supervision and promote student engagement.
- Manage administrative tasks, including scheduling, correspondence, and event planning.
- Assist faculty with classroom logistics, instructional materials, and technology support.
- Support the director with budget tracking, purchasing, and reporting needs.
- Maintain student records, including admissions, enrollment, attendance, and certification tracking.
- Coordinate MG-TEC events, including field trips, workshops, showcases, and board meetings.
- Foster a welcoming and professional environment for all MG-TEC stakeholders.
- Provide administrative support and proctoring for Pearson VUE Testing Center (both Clifton Forge and Buena Vista) and/or other testing environments. Must complete Pearson VUE Test Administrator certification within the first 6 months of employment.
Special AssignmentsMay be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA’s/Required Qualifications
- Experience in office administration or a related field.
- Proficiency with office software (e.g., Microsoft Office, Google Workspace).
- Experience with submitting orders and tracking purchases.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work collaboratively with diverse stakeholders.
- Commitment to diversity, equity, and inclusion in education.
Additional ConsiderationsFamiliarity with educational settings or IT industries is a plus.
Operation of a State Vehicle No
Supervises Employees No
Required TravelN/APosting Detail InformationPosting Number WGE_2647P
Recruitment Type General Public – G
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 07/23/2025
Job Close Date 08/01/2025
Open Until Filled
Agency Website www.mgcc.edu/jobs
Contact Name
Email
Phone Number
Special Instructions to ApplicantsIn support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement DisclaimerThe selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:
EEO StatementThe Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA StatementThe Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify StatementVCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents * Resume
- Cover Letter/Letter of Application
Optional Documents * Unofficial Transcripts
- Alternative Hiring Process Letter
Expected salary: $16 – 21 per hour
Location: Alleghany, CA
Job date: Fri, 25 Jul 2025 05:12:41 GMT
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