Job title: Administrative Assistant – Oak Ridge, TN
Company: RSI EnTech
Job description: ASRC Industrial and its affiliated companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com or @rsienv.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/ orAbout RSIRSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record. We offer a full range of benefits including a generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.Position SummaryRSI is seeking a lead Administrative Assistant to support our Environmental Services Team on the United Cleanup Oak Ridge (UCOR) contract for the Department of Energy (DOE) Oak Ridge Site. The Environmental Services Team handles the planning, collection and analysis of environmental data across the Oak Ridge Site while also managing the regulatory framework of site remediation. The successful candidate filling this administrative assistant role will provide onsite organizational support to a large team of technical field and office personnel by performing a variety of critical administrative tasks. The Environmental Services administrative assistant would work in close partnership with the Environmental Programs and Stewardship Executive Assistant.Primary Responsibilities:
- Act as a central point of contact for communication and coordination of the Environmental Services team
- Schedule appointments, meetings and travel arrangements for the Environmental Services leadership team (5-7 managers)
- Perform office management tasks including ordering supplies, tracking equipment needs, placing orders for the field teams, ensuring the office runs smoothly
- Onboard new team members by coordinating with IT and facilities to set up new office space, obtain access to file systems, ensure everything is in place for first day of work
- Assist with the planning and coordination of events and meetings
- Keep records and assist with tracking of contract deliverables to Department of Energy (DOE)
- Utilize p-card system to purchase equipment needed for field operations
- Serve as point of contact for DOE clients, regulatory agencies and other teams within UCOR and RSI
- Assist the document production team with clearing materials, tracking signatures and drafting letters for the submittal of documents
Required Qualifications
- High School Diploma/GED
- Must have a Real ID/Passport to obtain a site badge
Desired Qualifications
- Ability to prioritize tasks, manage multiple projects, and meet deadlines.
- Excellent written and verbal communication skills
- Familiarity with office software, including word processing, spreadsheets, and presentation software.
- Ability to identify and resolve issues effectively.
- Accuracy and attention to detail are crucial for maintaining records and handling financial tasks.
- Ability to adapt to changing priorities and handle a variety of tasks.
- Experience in DOE complex, specifically at the Oak Ridge Site is a plus.
Clearance and Health Regiments
- Criminal Background Check
- Pre-placement Drug Screening
This position requires a REAL ID-compliant driver’s license or identification card; or a U.S. passport as long as it clearly displays issuance date, expiration date, and color photo image. This is a mandatory requirement necessary for access to company facilities and/or for travel purposes. REAL ID-compliant driver’s licenses are identifiable by a gold star in the upper right corner.EEO StatementASRC Industrial (AIS) and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS is an Equal Opportunity Employer.
Expected salary:
Location: Oak Ridge, TN
Job date: Wed, 23 Jul 2025 22:18:40 GMT
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