Job title: Administrative Coordinator
Company: NOV
Job description: Job Category: AdministrativeJob Description:JOB SUMMARYAssist with the pertaining administrative functions of the designated facility.PRIMARY RESPONSIBILITIES
- Maintain and enter time when necessary.
- Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the Accounting department, buyers and vendors to reconcile all past due accounts.
- Monitor all inventory purchases and standard cost differences.
- Track incoming billing documents and verify for accuracy and prepare for billing.
- Open work orders.
- Maintain documentation for billing including scanning, filing, mailing and maintaining needed files.
- Work with Accounting and Quality on all audits.
- Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
- Order office supplies.
- Maintain, order and assist with computer setup and problems.
- Maintain phone listing and company vehicle listing.
- Assist with and track revenue and budgeting for the department.
- Assist Management with necessary policies and guidelines..
- Perform other work-related tasks as assigned.
- Comply with all NOV Company and HSE policies and procedures.
FACILITY/GROUP SPECIFIC RESPONSIBILITIES
- Maintain all front desk reception duties, including answering phones and assisting customers
- Assist with Repair and Service project creation and updating throughout job
- Assist with receiving, coding and submitting invoices to payables
- Assist with parts sales invoicing
- Maintaining filing system
- Assist Admin Supervisor with miscellaneous projects assigned
- Assist Admin Supervisor with Centralized Invoicing program when needed
- Maintain CAS2 centralized invoicing log daily
- Provide general admin support CAS2 employees
EDUCATION & EXPERIENCE QUALIFICATIONS
- Must possess a high school diploma, GED, or equivalent combination of education and experience.
- Microsoft Office knowledge required.
- Minimum 3 years’ previous experience in an office environment required.
- Prior experience with ERP systems a plus
JOB REQUIREMENTS
- Occasional overtime may be required.
- Excellent oral and written communication skills.
- Ability to multi-task with a strong attention to detail and accuracy.
Benefits:
- 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
- Competitive medical plans that cover your entire family (yourself, eligible spouse, and eligible children) as of your first date of hire for as little as $142 per pay period (bi-weekly.
- FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
- FREE Basic Life and AD&D insurance (for full-time employees).
- All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date).
- All regular full-time employees receive up to 11 paid holidays per year.
- Opportunities for professional growth and career advancement.
For more specifics about our competitive benefits, please visit
Expected salary:
Location: Casper, WY
Job date: Fri, 18 Jul 2025 07:03:04 GMT
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