Job title: Human Resources Administrative Assistant
Company: Bank of Marin
Job description: The Human Resources Administrative Assistant / Front Desk Coordinator performs a wide range of human resources and administrative functions. This position is based at our headquarters reception desk, acting as the first point of contact for visitors while providing essential administrative support to Human Resources operations.Bank of Marin, voted by our employees as one of the “Best Places to Work” in the North Bay Business Journal fourteen, is looking for an eager and friendly Human Resources Administrative Assistant / Front Office Coordinator to work at corporate office in Novato, CA.Essential Duties
- Perform a wide range of human resources and administrative functions, providing administrative and technical support to the Human Resources and Training departments while managing the front office using best practices.
- Coordinate and distribute annual labor law compliance postings to ensure adherence to legal requirements.
- Prepare employee packets for onboarding, termination, benefits enrollment, and new employee orientation.
- Manage, maintain, and distribute the bank’s organizational chart.
- Oversee the ordering and distribution process for employee logo wear, name tags, business cards, and anniversary gifts.
- Assist in distributing and tracking the annual human resources policy and procedures.
- Maintain and order departmental supplies for Human Resources and Training.
- Process all department invoices and expense reports, reconcile benefits bills, and assist with benefit audits.
- Process retiree coverage checks and mail annual letters to participants.
- Manage the Legendary Service Award (LSA) process.
- Maintain and organize the human resources onsite storage.
- Assist in the annual department file storage process and manage offsite storage for Human Resources.
- Coordinate the Annual Health Fair, including organizing room reservations, setting up and breaking down events, and purchasing giveaways.
- Assist with various department projects as needed.
- Manage and maintain tracking for the Suggestions & Questions box.
- Responsible for keeping HR documents UpToDate on the bank intranet and HRIS systems.
- Assist in onboarding new employees and ensure a smooth transition into the organization.
- Distribute bank wide email communications.
Front Office/Receptionist Functions:
- Responsible for opening and closing procedures for the front desk.
- Ensure that the receptionist’s daily tasks are completed, including answering telephone calls, directing and screening calls, and taking and relaying messages.
- Address queries or requests from customers and staff, providing information and directing individuals to the correct destination.
- Prepare letters and documents, as well as receive and sort email and deliveries.
- Set up meeting rooms for training, staff, and board meetings as needed.
- Ensure common areas in the office are equipped with necessary office supplies, beverages, and food as appropriate.
- Maintain knowledge of personnel whereabouts and ensure complete sign-out/sign-in procedures for customers and staff, complying with building security protocols.
Qualifications:
- High school diploma or equivalent; an associate or bachelor’s degree in human resources, Business Administration, or a related field is preferred.
- Minimum of 3 years of experience in an administrative role, preferably in HR or office management.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with HRIS software, a plus.
- Ability to handle sensitive information with confidentiality and professionalism.
- Strong interpersonal skills and a customer service-oriented mindset.
Skills:
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Familiarity with HR practices and employment legislation is a plus.
The hiring pay range for this position is $24.99 to $33.72 In addition to the pay range listed, all bank positions are eligible for incentive compensation, which varies based on role. The pay rate for a successful applicant depends on a variety of factors including but not limited to geographic location, work experience, education, and/or skill level.The Bank of Marin is a growing public company with career advancement opportunities. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, a retirement savings plan with employer matching opportunity, bank paid employee stock ownership plan, tuition reimbursement, employee volunteer program and more. Additional details about total compensation and benefits will be provided during the hiring process.Bank of Marin is an equal opportunity employer. EOE Vet/Disability
Expected salary:
Location: Novato, CA
Job date: Fri, 18 Jul 2025 07:08:46 GMT
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