Job title: Administrative Assistant, General Administrative Services
Company: Baker McKenzie
Job description: The Administrative Assistant, General Admin Services (GAS) will provide administrative services to attorneys, timekeepers, and secretaries.Responsibilities:
- Work closely with other service center teams (Tampa, Belfast, Buenos Aires, and Manila) in completing Administration, Operations & Risk (AOR) assignments
- Manage calendaring activities, coordinate schedules, finalize meetings, and schedule conference calls
- Update contact management information
- Send email reminders to fee earners on their behalf
- Complete disbursement requests and wire transfers utilizing the internal coding system accurately and timely
- Enter and close time entries utilizing Intapp Time according to timekeeper instructions
- Prepare mail and courier labels
- Manage expense reports for invoice submission and reimbursements.
- Utilizing mail merge, finalizing name badges, signage, and tent cards
- Print documents as requested
- Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations, and registering visitors as needed
Skills and Experience:
- A bachelor’s degree is required
- Strong relevant experience with office administration skills, preferably in a law firm, BPO, or professional services environment
- Strong communication, organizational, and problem-solving skills
- Strong English skills written and spoken (native or bilingual) other additional languages are appreciated
- Strong technical capabilities across MSOffice Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
- Work requires continual attention to detail in completing assignments
- Some analytical ability is required to find solutions to various technological and administrative issues
Expected salary:
Location: Tampa, FL – Belfast, ME
Job date: Fri, 11 Jul 2025 23:40:49 GMT
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