Job title: Office Administrative Assistant
Company: Applied Research Associates
Job description: The Analytical Solutions Division (ASD) of Applied Research Associates (ARA), Inc (www.ara.com) has an exciting opportunity for a full-time Office Administrative Assistant who truly understands the value and importance of providing exceptional administrative support services. Working onsite and rotating between two (2) office locations in Huntsville, AL, and Madison, AL, this position will provide administrative support to the Rapid Prototype Group. Looking for an administrative professional who possesses a firm knowledge of office procedures, business practices, and customer service.Responsibilities & Must Haves as an Office Admin. Asst.:
- Greeting visitors, answering telephones, directing calls, and taking messages
- Managing conference room calendars
- Supply ordering and restocking, utilizing a purchasing process system
- Custodian of Purchasing Credit Card and responsible for ensuring proper usage protocol is followed
- Daily kitchen maintenance (coffee station/food & beverage stocking)
- Support Group Administrator with various administrative and operational responsibilities as required
- Ability to manage and prioritize numerous assignments in a high-volume environment
- Organized individual, with excellent attention to detail, who can multi-task and change priorities quickly to effectively work in a rapidly changing office environment
- Effectively communicates with various customers, employees, and executive stakeholders
- Self-motivated with the ability to work proactively and achieve results without close supervision
- Innovative and creative thinker, results oriented problem-solver, with a ‘can do’ attitude and a friendly, outgoing personality
- Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
- Intermediate proficiency with Adobe Acrobat
- Ability to obtain and maintain a minimum of a SECRET clearance from the US Department of Defense
- High School diploma or equivalent and 1-2 years of related clerical and office experience
- Ability to be on-site, Monday – Friday, 7:30am – 4:30pm. Duty location will rotate between 2 facilities located 15 minutes apart (airport area/Greenbrier Parkway)
- Ability to sit &/or stand for long periods of time, stand, sit, stoop, bend, crouch, crawl, climb, hold and move items with hand, multilimbed coordination, finger dexterity, arm-hand steadiness, push, pull, and lift 50lbs independently and over 50lbs with assistance
This will “WOW” us if you have the following:
- Familiar with Deltek/Costpoint
- Advanced-to-Expert level proficiency in Microsoft Office Suite and Adobe Acrobat
*Note: A Microsoft Office Suite Assessment will be provided to assess a proficiency level.Please apply at careers.ara.com for the Office Admin. Asst. position. #LI-AB1BehaviorsPreferred
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Team Player: Works well as a member of a group
- Enthusiastic: Shows intense and eager enjoyment and interest
- Dedicated: Devoted to a task or purpose with loyalty or integrity
MotivationsPreferred
- Self-Starter: Inspired to perform without outside help
- Goal Completion: Inspired to perform well by the completion of tasks
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.See job description
Expected salary:
Location: Madison, AL
Job date: Wed, 09 Jul 2025 22:24:02 GMT
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