Lead Administrative Specialist

Job title: Lead Administrative Specialist

Company: Omega Community Development Corporation

Job description: Position SummaryWe are seeking a highly organized, detail-oriented Lead Administrative Specialist to provide top- tier scheduling and administrative support for our Vice President, Chief Financial Officer (CFO), and Managing Directors. This role is pivotal in ensuring the seamless operation of high- level executive functions and requires exceptional organizational, communication, and multitasking skills. The ideal candidate is proactive, professional, and adept at managing competing priorities with efficiency and confidentiality.Essential Duties and Responsibilities

• Executive Scheduling and Calendar Management:

• Manage and maintain the calendars for the Vice President and CFO, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and resolve scheduling conflicts with internal and external stakeholders.
• Ensure executives are fully prepared for meetings by providing necessary materials, agendas, and logistical details.
• Meeting Preparation and Coordination:

• Organize and prepare materials for meetings, including agendas, presentations, and reports.
• Record, distribute, and track meeting minutes and follow-up action items as needed.
• Arrange and set up meeting spaces, ensuring required technology and materials are available
• Document Management and Reporting:

• Gather, organize, and analyze documents and information requested by the Vice President, CFO, and Managing Director.
• Maintain accurate and organized records, both physical and digital.
• Assist in the preparation of reports, presentations, and correspondence.
• General Administrative Support:

• Act as the first point of contact for inquiries directed to the Vice President and CFO, responding professionally and efficiently.
• Support the Managing Director with administrative tasks and projects.
• Travel and Expense Management:

• Arrange travel accommodations and itineraries for executives.
• Process expense reports and ensure compliance with company policies.
• Communication and Relationship Management:

• Coordinate communication with internal departments, partners, and stakeholders.
• Maintain professionalism and confidentiality in all interactions.

Minimum Qualifications (Knowledge, Skills, and Abilities)Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience considered.
• Minimum of 3 years of experience in an administrative or executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools and virtual meeting platforms.
• Strong organizational skills with a keen eye for detail and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Flexibility to adapt to changing priorities and work independently in a fast-paced environment.

Key Competencies

• Proactive problem-solving and critical thinking.
• High level of professionalism and customer service orientation.
• Strong time management and multitasking abilities.
• Team player with a positive attitude and willingness to support others.
• Physical Demands and Work Environment
• Work is performed primarily in an office environment.
• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.
• Requires the ability to operate standard office equipment and keyboards.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicableThis position requires successful completion of an employment screening BCI/ FBI background check.

Expected salary: $44000 – 50000 per year

Location: Dayton, OH

Job date: Thu, 19 Jun 2025 22:31:08 GMT

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