Job title: Administrative Coordinator I
Company: Texas A&M University
Job description: Job Title Administrative Coordinator IAgency Texas A&M UniversityDepartment Office Of RegistrarProposed Minimum Salary CommensurateJob Location College Station, TexasJob Type StaffJob DescriptionWhat We WantThe Office of the Registrar is seeking a dedicated and detail-oriented Administrative Coordinator I to maintain the University’s course inventory within the student information system and to report this inventory to the Texas Higher Education Coordinating Board. This role requires someone who thrives in a fast-paced, structured work environment, maintains composure in high-stress situations, meets deadlines, and adapts well to changes. If the above description sounds interesting to you, we invite you to apply for this opportunity.What You Need to KnowSalary Range: $45,000.00 – $49,500.00 (Based on selected hire’s qualifications)Cover Letter & Resume: A cover letter and resume are strongly recommendedSchedule: Must be able to work occasional weekends and evenings, including participation in university commencement ceremoniesQualificationsRequired Education and ExperienceBachelor’s degree or equivalent combination of education and experienceTwo years of experience in office administrationPreferred QualificationsOne year of professional experience in higher education setting. Professional experience in the Registrar’s OfficeProficient experience with Microsoft Word, Excel, Outlook and Adobe Acrobat ProfessionalExperience with student information system (Banner). Familiarity with Texas A&M academic procedures, policies, and rulesKnowledge and understanding of FERPA.Ability to comply with Texas A&M, System, State and Federal laws, regulations, rules and policiesKnowledge of content management systems (CourseLeaf, Confluence) and reporting tool (UC4)Training presentation and delivery skillsCustomer service skillsAbility to work in a high stress environmentAbility to work independently once given a projectKnowledge, Skills, and AbilitiesKnowledge of word processing, spreadsheet, database, and presentation applicationsProofreading, editing, and researching skillsInterpersonal and communication skillsPlanning and organization skillsAbility to understand, follow and give verbal and written instructionsAttention to detail and accuracyAbility to comfortably interact with various staff at all levelsAbility to follow standard office procedures/protocolAbility to multitask and work cooperatively with othersResponsibilitiesCourse InventoryPlans, coordinates, and executes the transfer of approved course data from the content management system to the student information system utilizing the CourseLeaf bridge softwareCoordinates the analysis, preparation and submission of the University’s course inventory reports, including Galveston, to the Texas Higher Education Coordinating BoardDevelops a process to ensure courses are reported in a timely and accurate manner to coincide with other campus reporting needs such as core curriculumResearches and resolves discrepancies with course inventoryRuns ad-hoc reports as requestedAssociated AACRAO Core Competencies & Professional Proficiencies: Problem Solving, Professional Integrity; Technological Knowledge; Records & Academic Services Proficiencies – Reporting & Research; Recordkeeping Compliance; Academic PolicyCourse TrackingCoordinates the maintenance of courses approved for Core Curriculum, Intern, and Cultural Discourse (CD) in the student information system (Banner) and the catalogLiaises with the Core Curriculum Council (CCC) support staff to ensure relevant changes to courses are identified and reported to the Texas Higher Education Coordinating BoardCoordinates the identification of courses meeting the Texas Common Course Numbering System (TCCNS) so that they are accurately reflected in the student information system (Banner) and catalogLiaises with the Core Curriculum Council (CCC) support staff to ensure relevant changes to courses are identified and reported to the Texas Higher Education Coordinating BoardCoordinates the identification of courses meeting the Texas Common Course Numbering System (TCCNS) so that they are accurately reflected in the student information system (Banner) and catalog as required by the Texas Higher Education Coordinating Board rulesTracks and updates courses approved for non-traditional formatTracks specific changes to courses for various University stakeholdersAssociated AACRAO Core Competencies & Professional Proficiencies: Problem Solving, Professional Integrity; Technological Knowledge; Communication; Records & Academic Services Proficiencies Curricular Approval Request SystemDevelops reports for the various committee roles in workflow to assist with their agenda preparationsMaintains internal report for course approvals to track course inventory reportingMaintains user provisioning in CARS and establishes a process to update users in various roles for workflowMaintains working knowledge of the CourseLeaf software and stays current on software updates introduced by the vendorsAssociated AACRAO Core Competencies & Professional Proficiencies: Professional Integrity; Technological Knowledge; Records & Academic ServiceCourse Proposal ReviewAssists with the thorough review of course proposals submitted through the Curricular Approval Request System (CARS) to ensure consistency and accuracyInterprets rules, policies, and regulations as they affect course inventoryAssociated AACRAO Core Competencies & Professional Proficiencies: Professional Integrity; Technological Knowledge; Records & Academic Services Proficiencies – Reporting & Research; Academic PolicyCatalogAssists with the production of the University catalogs ensuring accuracy of informationReviews and approves pages in the CAT editor role and assists with other catalog tasks/projects as directed by the Assistant RegistrarAssociated AACRAO Core Competencies & Professional Proficiencies: Professional Integrity; Technological Knowledge; Records & Academic Services Proficiencies – Academic PolicyGeneral Office AdministrativeAnswers the main telephone line for Curricular Services, routes calls and takes messages as appropriateResponds to inquiries regarding catalog and the curricular approval processMonitors group email accounts and responds to inquiries in a timely mannerEnsures confidentiality of communications within the Office of the RegistrarDocuments standard operating procedures using Confluence.May assist in facilitating procedural training on the use of the curricular approval request system (CARS) to college and departmental staffRecommends improvements of office proceduresAssists with proofreading communicationAssociated AACRAO Core Competencies & Professional Proficiencies: Professional Integrity; Problem Solving; Communication; Technological Knowledge; Records & Academic Services ProWho We AreThe Office of the Registrar has the primary responsibility of maintaining academic records of all current and former students. The Office of the Registrar has two priority goals: to maintain a high quality of service to all who come into contact with the office and maintain and protect the academic integrity of the student record in accordance with University, state and federal guidelines.Why Texas A&M University?We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes., with Texas A&M contributing to employee health and basic life premiumsof annual paid holidaysUp to and at least each monthAutomatically enrollment in theHealth and Wellness:Professional Development: All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and morefor completing a degree while a Texas A&M employeea program at Texas A&M that has been built by employees, for employeesOur CommittmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.
Expected salary: $45000 – 49500 per year
Location: College Station, TX
Job date: Mon, 16 Jun 2025 05:09:04 GMT
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Administrative Coordinator I
