Job title: Executive Administrative Assistant
Company: Boar’s Head Provision
Job description: I.Essential FunctionsAdministrative Support
- Act as the point of contact between the owner and internal/external clients.
- Screen all calls for owners, taking messages, and relaying important phone call information.
- Maintain calendars, arrange meetings and appointments, and provide reminders.
- Schedule meetings (onsite and offsite) and related logistical coordination.
- Maintain organization process for files, notes, gift logs, etc.
- Serve as the liaison with vendors in the development of creative communication.
- Prepare various reports and information needed for business meetings.
- Coordinate with the executive leadership team and communications team to prepare internal and external messaging.
- Take meeting notes and follow up on action items as needed.
- Sort and screen the daily mail.
- Perform various executive support duties, as assigned.
Marketing and Industry Insights
- Research and present relevant news and trends, both industry-specific and general business.
- Conduct competitive analysis and compile benchmarking reports as needed.
- Prepares briefings for meetings, conferences, and client engagements using market intelligence.
- Create a weekly industry report.
Confidentiality
- Ensure discreet handling of all business matters, including confidential documents, communications, and sensitive information.
- Perform to earn the owners’ full confidence.
- Ensure all information is sent in a secure manner.
Visitors
- Screen to control interruptions.
- Provide backup data as needed.
- Arrange amenities as needed.
Travel
- Arrange domestic and international travel through internal or outside agents.
- Prepare itineraries for owners and guests as needed.
- Prepare and review expense reports.
Special Events
- Acts as a special event planner and coordinator on the owner’s behalf.
- Manage various contributions to various organizations.
- Supports the needs or requests of the owner at any company event.
Educational and/or Experience
- Four-year college degree or equivalent experience
- Five – seven years of relevant experience
- Excellent customer service skills, computer skills, and filing and organization skills.
- Proficient in Outlook, Excel, Word, PowerPoint, SharePoint, Adobe, Zoom, and Teams.
- Ability to handle confidential matters.
Language Skills
- Ability to read, analyze, and interpret complex documents.
- Ability to respond effectively to sensitive inquiries or complaints.
- Ability to read and write correspondence.
Mathematical Skills
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in training department.
- Ability to apply common sense understanding to carry out detailed written or oral instructions.
Physical Demands
- This position requires: Standing, walking, sitting, use of hands and fingers, ability to feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, talk, and hear and see over 100% of the time.
Work Environment
- This position requires working in an office environment.
Location: Sarasota, FLTime Type: Full timeDepartment: Office Services
Expected salary:
Location: Sarasota, FL
Job date: Mon, 16 Jun 2025 06:45:01 GMT
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