Job title: Senior Administrative Specialist
Company: Weill Cornell Medicine
Job description: Title: Senior Administrative SpecialistLocation: Upper East SideOrg Unit: AdministrationWork Days:Weekly Hours: 35.00Exemption Status: Non-ExemptSalary Range: $35.11 – $48.00*As required under NYC Human Rights Law Int 1208-2018 – Salary range for this role when Hired for NYC OfficesPosition SummaryUnder guidance, provides senior level executive support to senior staff within the department.Job Responsibilities
- Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
- Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.
- Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
- Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
- May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
- Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
- Initiates and prepares written correspondence as needed and based on functional needs.
- Responsible for procurement activities related to goods, services, and/or equipment as needed.
- Responsible for disbursement/reimbursement activities as needed.
- Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
- Records and distributes meeting minutes. Provides follow up on action items identified during meetings.
- Answers phones, responds to inquiries and triages calls to appropriate personnel.
- Assists with special projects as directed.
Education
- High School Diploma
ExperienceBachelor’s degree is preferred.Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executiveKnowledge, Skills and Abilities
- Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise “people skills”.
- Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
- Demonstrated proficiency with MS Office Suite and database applications.
- Excellent communication skills (both verbal and written).
Licenses and CertificationsWorking Conditions/Physical DemandsStandard office workWeill Cornell Medicine is an equal opportunity employer. For more information, click .
Expected salary:
Location: New York City, NY
Job date: Fri, 13 Jun 2025 07:42:34 GMT
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