Job title: Accounting Clerk / Office Assistant
Company: Cell Plus II, Inc / U.S. Cellular
Job description: Accounting Clerk / Office AssistantDo you lack APPRECIATION from your employer?Are you READY for a Career with PURPOSE?Would you ENJOY a Fun, POSITIVE and GENEROUS Culture?Compensation: $18.00 to $22.00 an hour based on experienceJob Type: Full-time, on-sitePRIMARY PURPOSE: Work at the front desk in all areas, accounts payable, accounts receivable and in general office/administration with a positive attitude, a strong work ethic, and a commitment to always maintaining professionalism.DUTIES AND RESPONSIBILITIESAccounts Payable & Accounts ReceivableAssists the Owner/President in performing all accounting functions, including but not limited to:Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data into QuickBooks and Bill.com.Process and mail out statements and invoices for accounts receivable, along with following up on Aging account balances due.Process payments via credit card, ACH, or mailed checks for accounts payable.Reconciliation of credit card statements, incoming invoices, and other financial records to ensure accuracy and resolve any discrepancies.Digitally collect and ensure submission of all receipts/invoices from employee purchases to match with credit card entries.Gather information to create month end reports for the accountant and Owner/President.Closely monitor incoming bills and communicate with vendors, utilities, etc. to resolve any billing errors, incorrect charges, or late fees etc.Properly process and record incoming digital and check payments from accounts receivable.Responsible for collecting and updating Form W9 with vendors and collaborating with accountant for 1099 processing.Reconciling US Cellular phone inventory Returns/DOA’s/RMA’sEnsures that appropriate statements, paid receipts, bank records, etc. are maintained and filed, according to departmental guidelinesHandles communications on deposit discrepancies, ordering deposit slips, etc.Office AssistantOffice tasks, including, but not limited to:Engage with incoming phone calls and visitors with a warm and professional demeanor, directing them to the appropriate contactsKeep the public areas inviting and organized, ensuring a welcoming atmosphere for all guestsProactively order and stock, office & kitchen supplies to keep the corporate office running smoothlyPerform duties such as scanning, digital filing, filing, photocopying.Creating documents in Word and ExcelAssist all Corporate Office members with various tasksCreating labels for outgoing mail and packagesRun errands – Outgoing UPS drop-off, Meal pick-up, Bank deposit, etc.Sorting incoming mail / packages and distributing through officeManaging communications with all service companies for all locations – Water delivery, Floor mats, window cleaning, carpet cleaningMaintains the complete property listing including Landlord contacts, lease terms, Maintenance contracts, service contacts, etc.Ordering certain items for all locations, such as shirts, nametags, and general store suppliesAssist Owner in planning, booking, and preparing for year-end partyAssist with coordination of Community Events as neededWorks closely with local insurance agency regarding vehicle fleet coverage, drivers, claims, etc. and a variety of other needs – Property Ins. Claims, liability certificates for events, etc.Decorating for holidaysQualifications:High school diploma or equivalent; associate or bachelor’s degree in accounting or related field is a plusBookkeeping courses, preferredOne to two years of accounting or bookkeeping and office assistant experience, preferredPrior experience with computers, data entry, and Microsoft Office SuiteRequirements:Ability to learn new systems/processesMust have clear organizational skillsAbility to read and interpret documentsAbility to write routine reports and correspondenceAbility to effectively present information and respond to questions from customers, vendors and employeesAbility to define problems, collect data, establish facts, and draw valid conclusionsAbility to solve practical problems independently or in a team environmentAbility to interpret a variety of instructions furnished in written, oral, diagram, or schedule formStrong basic mathMust be able to define problems, collect data, establish facts and draw valid conclusionsMust be flexible regarding scheduling based on business demandsAble to lift and mover up to 25lbsHigh degree of accuracy and attention to detailAbility to manage and complete multiple tasksAble to bend, stretch, twist and stand or sit for long periods of timeWillingness to learnClear organization
Expected salary: $18 – 22 per hour
Location: Baraboo, WI
Job date: Mon, 16 Jun 2025 22:23:19 GMT
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