Job title: District Office Administrative Assistant (Anticipated)
Company: Palmyra Area School District
Job description: This is an anticipated full-time (260-day) District Office Administrative Assistant which falls under the confidential staff contract. This position will tentatively begin on or after June 30, 2025.SUMMARY
The District Office Administrative Assistant will provide clerical support and assist with special projects as assigned by the District Office leadership team. This position will support all areas of the District Office including, but not limited to: business office operations, human resources, central registration, transportation, professional development for staff, communications, social media and website support, special projects, and additional clerical duties as assigned. The administrative assistant will have the ability to function independently and cooperatively in an ever changing, fast paced environment.Must comply with the requirements of the Pennsylvania School Code for Public School Employees.ESSENTIAL JOB DUTIES AND FUNCTIONS
- Curriculum & Instruction Support:
- Support teacher professional development tracking and Act 48 compliance
- Assist in tracking and reporting Act 45 hours for administrators
- Support state and federal program documentation and budgeting records
- Student Registration:
- Manage student data in the district information system (PowerSchool)
- Support enrollment processes and interdepartmental communication
- Process student transfers and maintain accurate records
- Child Accounting:
- Assist in maintaining data for district-of-residence determinations and various student enrollment categories (e.g., foster, IU, tuition waiver)
- Transportation Support:
- Assist Transportation Coordinator with bus assignments, field trips, and van scheduling
- Effectively communicate during school transportation requires coordination with the bus company, PASD staff, and families to relay any delays or issues
- District Office Support:
- Provide coverage and assist with scheduling as needed
- Answer phones, handle correspondence, and assist with general office operations
- Perform additional administrative and support tasks as required to ensure the efficient operation of the District Office
REQUIRED QUALIFICATIONS
To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimal levels of educational achievement, training, skill and/or ability necessary.
- High school diploma or equivalent required.
- Excellent organization, computer, and communication skills (both written and verbal) are required.
- Prior experience working in an office environment for a minimum of three (3) years is required.
- Excellent organizational, written, and verbal communication skills.
- Ability to work independently, multitask, and manage time effectively.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and a proactive approach to problem-solving.
PREFERRED QUALIFICATIONS:
- Previous experience working with websites and business social media accounts is preferred.
- High school diploma required; college degree preferred.
- Previous experience working with Powerschool, BusTracks, and Frontline/Professional Growth preferred.
ADDITIONAL INFORMATION:
- Working hours for this position are 8:30 AM – 4:30 PM, Monday – Friday.
- Minimum starting rate of $18.21, midpoint $23.07, and maximum $27.92 per hour – credit will be given for relevant experience.
- District paid health benefits – medical, dental, and vision insurance.
- Paid holidays, sick, vacation, and flex days based upon contract.
Interested in applying for this position?
Submit your application at OR email your cover letter and resume to HR (listed below.) All applicants are required to submit a letter of interest and resume. If hired, a PA Child Abuse Clearance, PA Criminal Record Check, and FBI Background Check will be required.
- For our online application, we want you to submit your application if you are interested in being considered – even if you do not have all the required items at the time of application. If you do not have all the items required at the time of application, please submit a Word.doc with an explanation of where you are at in each process to be able to submit your application by the deadline. For example, if you are waiting on a letter of reference, simply upload a Word.doc that states “requested reference letter from [NAME] on [DATE]. Upon receipt, log back into your account and replace the Word.doc with the actual document received.
Expected salary: $27.92 per hour
Location: Palmyra, PA
Job date: Sat, 14 Jun 2025 22:00:33 GMT
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