Job title: Distribution Center Administrative Assistant
Company: Raley’s Supermarkets
Job description: Overview:Who We AreThe Raley’s Companies is a private, family-owned, and purpose-driven retail company headquartered in West Sacramento, CA. Since our founding in 1935, our store operations have grown to include more than 235 locations across four states and four Tribal Nations under eight well-known banners: Raley’s, Bel Air, Nob Hill Foods, Raley’s O-N-E Market, Bashas’, Food City, AJ’s Fine Foods and Bashas’ Diné Market. In addition, The Raley’s Companies bridges the divide between the physical and digital retail experiences through the operation of Apium Logistics, Fieldera and FieldTRUE. Built on a higher purpose, the organization and our over 21,000 employees are committed to quality offerings, exceptional service and doing right by our team members, communities, and planet.Today, the Raley’s, Bel Air Markets, Nob Hill Foods and Raley’s O-N-E Market banners carry on Tom’s legacy of innovation by serving as more than grocery stores. Our purpose of changing the way the world eats, one plate at a time, has made Raley’s a trusted source for nutrition and wellness. We strive to enhance transparency and education in the food system to help customers make more informed, healthy food choices. We also serve as the destination for the best fresh products, affordable offerings, and personalized service.Position PurposeDistribution Center Administrative Assistant III provides administrative and operational support to the Distribution Center by coordinating purchase orders, maintaining accurate reporting systems, and ensuring the smooth operation of day-to-day office functions. This position requires advanced knowledge of office systems, strong organizational skills, and the ability to coordinate tasks across departments. The role supports leadership through accurate documentation, timely communication, and proactive problem-solving, helping to drive departmental goals and operational efficiency.Perks & Benefits:
- Competitive compensation, paid weekly
- Eligible for annual incentive bonus
- Retirement Savings Plan – 401(k) including company contributions and matching funds
- Tuition Reimbursement for qualified courses
- Scholarship opportunities for continued education
- Medical, dental, and vision insurance for yourself and eligible dependents
- Paid time off
- Family leave and time off
- Life insurance
- Wellness Programs (Raley’s Healthy Lifestyles)
- Flexible Spending Account (pre-tax – commuter, childcare, and medical expenses)
- Health Savings Account
- Corporate store and discount programs (10% off groceries, free items)
- Discounts to amusement parks, gym memberships, mobile phone plans, etc.
- Employee Assistance Program (free financial, legal, and mental health services)
- Charitable contribution opportunity and volunteer time off and community events
- Pop up grocery market
- All you can eat fruit bar
Compensation:The range displayed reflects the range the company reasonably expects to pay for the position. The actual compensation offered to the selected individual(s) will depend on their relevant education, training, or experience, among other bona fide factors.Expected Minimum Pay Rate: USD $25.72/Hr. Expected Maximum Pay Rate: USD $33.43/Hr. Responsibilities:How You will Make a Difference1. Purchase Order (PO) and Invoice Processing
- Completes the accurate and timely processing of PO requests, goods receipts, and invoice submissions.
- Partners with Procurement to coordinate store equipment repairs, track capital expenditure (CAPEX) and project POs, and maintain organized financial records.
- Processes sales orders related to inter-facility transfers, vendor chargebacks, and damaged product loads.
- Supports internal cost allocations by preparing detailed transfer documentation and uploading expense registers.
2. Administrative and Operational Support
- Provides administrative support to ensure seamless day-to-day facility operations.
- Maintains team and operational calendars, coordinates office supply orders, handles incoming and outgoing mail, and maintains up-to-date email distribution lists.
- Plans and coordinates internal meetings and key events, including monthly and annual celebrations.
3. Systems & Reporting
- Organizes operational data using shared drives, SAP, Ariba, and Excel-based trackers; prepares and distributes weekly reports to enable data-driven decision-making.
- Maintains key operational tracking tools, including labor charts, cost-per-case documents, and backhaul logs.
- Tracks training hours and productivity metrics, ensuring delivery schedules are updated in accordance with SAP system changes.
- Maintains CAPEX documentation and supports long-term planning by updating and organizing 5-Year Plan materials.
Qualifications:Who You Are
- You like to work in a fast-paced environment
- You take initiative
- You are detail-oriented and value accuracy
- You demonstrate strong verbal and written communication skills
- You have the ability to gain alignment across a diverse stakeholder group around priorities and plans in support of key business objectives
How you align with our FAMILY valuesFearless: You’re passionate about solving complex problems.Accountable: Your work shows you care, and you care as much as your passion for people.Memorable: You make lasting impressions and connections.Inspiring: You’re not afraid to THINK BIG!Learning: You are consistently learning and staying up to date with current business and professional trends.YOU: You make an immediate and lasting impact in everything you do.Education & Experience
- High school diploma or GED with five (5) or more years of increasingly responsible administrative work experience.
Required Knowledge
- Knowledge of specialized department practices and operations such as systems, freight and shipping principles, knowledge of margin/cost/profit calculations, and internal processes.
- Knowledge of general office practices and operations.
Skills & Abilities
- Advanced personal computer expertise in PC. Intermediate to advanced skills in Word, excel, presentation, calendaring, project, and SharePoint applications; ability to train others in systems usage preferred.
- Ability to keyboard with sufficient speed and accuracy to perform job functions as required.
- Ability to create a variety of documents, including memos, reports, spreadsheets, and presentations.
- Knowledge of business English, including vocabulary, spelling, and correct grammatical usage and punctuation.
- Basic mathematical ability; ability to compute rate, ratio, and percent.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to interact with all levels of management; maintain effective working relationships.
- Ability to work independently, to be flexible in changing work priorities, and to handle multiple tasks simultaneously.
- Ability to act in a responsive manner to customer inquiries and requests; Demonstrated organizational and problem-solving skills.
- Accuracy and detail orientation required.
- Ability to maintain confidentiality of information.
Physical Demands – Employees may occasionally experience the following physical demands for extended periods of time:
- Sitting
- Keyboarding
- View computer monitor
Work Environment
- Work is primarily conducted in a business office setting, with occasional exposure to an active warehouse environment.
- Occasional travel to outside locations or meetings.
- Ability to work extended hours, as required, in support of the company’s business needs.
Permanent residency in California or Nevada is a condition of employment for this position. This means a job offer may be denied or rescinded and, if employed, employment may be terminated if an applicant/team member ceases to reside in California or Nevada.Internal Applicants:
- No disciplinary action during the past 6 months.
- Your current leader must recommend that you apply for this position and provide endorsement upon request from HR.
- You must upload a resume and answer all application questions
Expected salary:
Location: Sacramento, CA
Job date: Wed, 04 Jun 2025 04:30:34 GMT
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