Job title: Administrative Assistant
Company: Vaco
Job description: Vaco is hiring for an Administrative Assistant
Location: Jacksonville, FL
Compensation: $17-$20/hour BOEJob Duties and Essential Functions
- Responsible for answering phones, taking messages, greeting visitors and directing appropriate staff. Responsible for opening and distributing mail, retrieving and distributing faxes to appropriate staff. This may include preparing and distributing to large groups emails and communications.
- Scheduling and coordinating meetings, conferences and making all audio and visual arrangements. Maintaining calendars, preparing agendas and minutes to all meetings.
- Compile data, create and maintain spreadsheets that may include weekly reports for management team. May also prepare expense and budget reports for the team or department.
- Create, copy and distribute forms, documents, manuals. Organize, file and maintain all corporate documents, records and reports according to record retention policies.
- Coordinate travel arrangements and provide backup administrative support for management as needed.
Knowledge, Skills and Abilities
Proficient in Word, Excel, Outlook
Strong communication skills, both verbal and writing
Relevant Experience
- 3 years administrative/clerical experience
- 2 years of experience in a corporate setting
Education
- High School Diploma | GED
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Expected salary: $17 – 20 per hour
Location: Jacksonville, FL
Job date: Sat, 31 May 2025 04:55:51 GMT
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