Job title: Producer
Company: The Passion, Reach and Authenticity
Job description: ProducerPRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.This position is based in Chicago and enjoys a hybrid remote/in-office schedule, allowing for flexibility based on our client’s needs. Applicants must reside in the Chicago area.Basic FunctionUnder general direction, manages large scale projects or portions of multiple client projects including resources, timelines and budgets.Principal Responsibilities:
- Produces large client events and projects. Is a key member of the Account Team and serves as a primary contact for the client during the pre-planning and operation of the client’s program, ensuring project requirements are communicated and the expectations of the client are exceeded to promote client satisfaction and account retention.
- Provides Leadership throughout the planning and execution process with client and stakeholders. Leads the technical/production team on site and shares responsibility with the sales team for client care and exceeding client satisfaction.
- Collaborates with the Sales team to understand the detail of a client’s program and serves as a primary client contact once project has been contracted.
- Develops and produces project elements including timelines, budgets, supplier partners, personnel and other resources required to complete a project on-time and within budget. Manages multiple projects simultaneously.
- Manages the coordination and processing of all vendor paperwork and payments.
- Manages program changes during pre-planning and on-site, negotiating and up-selling
- Responsible for managing the expected gross margin for the event once contracted
- Ensures deposits for program have been received as contracted and billing is completed
- Coordinates and/or leads pre-con meetings with client, venue and supplier partners.
- Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives
- Contributes to new business development efforts, including proposal development, sales collaborations, etc.
- Recommends, leads and negotiates with supplier partners to meet client project needs and budgets. Maintains necessary communication and coordination with multiple supplier partners to allow performance to specs and on-site execution.
- Supervises assigned coordinators and freelance contractors. Guides internal project team activities in conjunction with team leader and provides direction and counsel to freelance producers.
- Performs producer responsibilities including on-site production, writing and editing certain show content, rehearsing presenters, producing videos and calling certain shows.
- Establishes and monitors project budgets to ensure profitable operations.
- Provides project creative input and strategic direction for further development of account and projects for which he/she is assigned.
- Provides input on personnel hiring and placement.
- Maintains knowledge of industry trends, products and competition.
Position Qualifications
- Bachelor’s degree, or equivalent relevant experience
- 5 years of related experience in overseeing the execution of corporate meetings, client events, and other complex programs.
- Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
- Proven track record of client service orientation, displaying a positive attitude and ability to respond to client needs.
- Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents
- Ability to effectively present information and respond to questions from clients, and supplier partners
- Ability to multitask and work on multiple programs with different deadlines
- Ability to work well with all levels of management, staff and supplier partners
- Working knowledge of supplier partners providing production, technology, creative and content-development services
- Ability and willingness to work flexible hours including weekends, evenings and holidays
- Ability and willingness to travel regularly, including extended travel period for event delivery
Competencies
- Detailed and Organized
- Project Management
- Excellent Verbal and Written Communication Skills
- Proven knowledge of lighting, audio, video and technical direction of live events
- Self-Motivated and Motivating of Others
- Effective Negotiator
- Problem Solving
- Team Player
- Ability to Lead Teams
- Client centric approach to projects/business
Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we’ve made and look forward to the continued and increased impact we will have through these programs and initiatives.Our Corporate and Incentive Program Planning Capabilities Include:Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.Follow PRA on social @PRABusinessEvents and visit for more information.
Expected salary: $60000 – 75000 per year
Location: Chicago, IL
Job date: Sun, 11 May 2025 00:26:03 GMT
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