Job title: Senior Administrative Services Analyst
Company: County of Riverside
Job description: The Riverside County Probation Department has an opportunity for a Senior Administrative Services Analyst in Riverside to support the Contracts, Grants, and Procurement Unit. The incumbent will be tasked with identifying grant opportunities that align with Probation Department goals, reviewing grant guidelines, ensuring compliance, managing the application process, and verifying eligibility requirements. Additionally, this incumbent will be responsible for developing or assisting in developing grant budgets, as well as coordinating and assisting in the preparation and submission of grant proposals. Seeking candidates with a background in grants.The Senior Administrative Services Analyst is the lead level classification in the Administrative Services Analyst series and reports to an administrative or executive manager level position. Incumbents exercise a high degree of independent judgment, provide project oversight to subordinate staff and perform the most complex assignments that require extensive knowledge and proficiency. Incumbents may not provide oversight to a unit of staff, but provide a specialized, unique skill-set to a division. The Senior Administrative Services Analyst plans and coordinates a variety of complex administrative services related to budget development, contract administration and procurement. Incumbents are required to analyze a variety of statistical reports and data to provide support to administration decision making. The Senior Administrative Services Analyst performs duties with a high level of independence and discretion.The Senior Administrative Services Analyst differs from the Administrative Services Analyst II in that the former acts in a lead capacity of administrative services for a division or unit within a department.Meet the Team!The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.• Review and examine on-going expenditures related to operations, approved budgeted items, staffing, and contracts; ensure expenditures comply with budgeted plan.
- Conduct and participate in financial and productivity audits; analyze productivity data; ensure departments are in compliance within requirements.
- Prepare a variety of complex financial reports; write justifications for proposed budget adjustments, request for qualifications, request for proposals, and Form 11s for approval.
- Develop staffing guidelines to monitor human capital; ensure appropriate funding is available for labor allocation.
- Compile and create highly complex statistical reports to ensure operation activities meet departmental requirements of programs or projects.
- Develop contract monitoring tools; evaluate and monitor contractor’s performance; evaluate grant requirements.
- Analyze and write contracts; negotiate terms, conditions and prices of contracts; review cost comparisons from vendors; monitor expenditures of contracts.
- Perform costs and benefits studies to provide recommendations to management staff.
- Review and keep current with legislation to determine effect on departmental operations and programs.
- Identify operational problems and formulate appropriate solution under little direction.
- Collaborate with other divisions and units for departmental-wide projects.
- Evaluate procedures and policies of programs.
- May provide guidance, training and review the work of subordinate clerical staff. OPTION IEducation: Graduation from an accredited college or university with a bachelor’s degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an administrative capacity, which must be at journey level.OPTION IIEducation: Graduation from an accredited college or university with a bachelor’s degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)Experience: Two years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of one year of journey level experience.ALL OPTIONSKnowledge of: Principles of administration, organization and management to analyze operations, services and programs; budgetary and contract monitoring.Ability to: Analyze and collect data through a variety of complex systems; gather and compile facts and statistics; evaluate program effectiveness; recommend program revisions; conduct studies of administrative and operational activities; evaluate program problems and provide solutions; monitor budgetary expenses.Education/Required Documents Guidelines: Upload a copy of any official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account (if applicable). If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).ContactIf you have any questions regarding this position, please contact Brittney Mathis at bmathis@rivco.org or 951-955-5358.
Expected salary:
Location: Riverside, CA
Job date: Sat, 17 May 2025 22:38:04 GMT
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