Job title: Administrative Assistant
Company: Turner Mining Group
Job description: Position Overview:We are looking for a detail-oriented and dependable Administrative Assistant to support our office operations in Duncanville, AL. This role plays a key part in ensuring smooth day-to-day activities by assisting the bookkeeper, tracking project costs, managing employee travel logistics, processing invoices, and maintaining accurate timekeeping records.Key Responsibilities:
- Upload and organize financial documentation and receipts into QuickBooks for the bookkeeping team.
- Track and update project costs and budgets in Excel, ensuring data is current and accurate.
- Coordinate internal employees’ travel arrangements, including flights, lodging, rental vehicles, and itineraries.
- Assist with preparing and issuing client invoices based on project billing schedules and timesheets.
- Collect, verify, and track employee timecards, ensuring completeness and timely submission.
- Maintain organized digital and physical filing systems for administrative and financial records.
- Support general office functions including answering phones, scheduling meetings, and ordering office supplies as needed.
Required Qualifications:
- High school diploma or GED required; Associate’s degree or relevant certification in Office Administration or Accounting preferred.
- 2+ years of experience in an administrative or office support role.
- Proficiency in Microsoft Excel (formulas, data entry, formatting) and QuickBooks Online or Desktop.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Strong attention to detail and a high level of accuracy in data entry and recordkeeping.
- Professional communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
Preferred Qualifications:
- Prior experience in a construction, engineering, or project-based environment.
- Familiarity with invoicing systems and basic accounting principles.
- Comfort working independently in a small office or field-office environment.
Expected salary:
Location: Duncanville, AL
Job date: Thu, 15 May 2025 22:07:15 GMT
Apply for the job now!