Job title: Business Assistant
Company: UPMC
Job description: Purpose:
Support the Director of a program in Patient Care Services to ensure effective coordination of processes and information.Responsibilities:
- Perform data collection as it relates to their program area.
- Participate as a member for a related Process Improvement Team as designated.
- Assist to coordinate the ordering, processing and delivery of new equipment to designated areas.
- Take staff meeting minutes as directed.
- Coordinate training for equipment, supplies, etc. as needed.
- Support projects related to the operations of the patient care areas as directed and communicate effectively during all stages of project and noting any trends.
- Identify opportunities to improve the appearance of or information displayed, communicate suggestions to the Director and implement changes accordingly.
- Create and execute a mechanism for organizing and updating various materials.
- Copy, track and file all forms, purchase requisitions, expense reimbursement forms, certifications, senior professional nurse projects, first net reports, etc.
- Gather information and type monthly staff meeting minutes.
- Understand JCAHO Environment of Care Standards and Department of Health regulations.
- Support the Director in an effort to ensure that paper flow, supplies and equipment are well coordinated and appropriately tracked in department and areas assigned.
- Ensure that all signs are accurate and compatible with desired public image of buildings.
- Assist with deployment activities in related areas as needed.
- Identify issues which need corrective action, communicate issue and initiate corrective action.
- Ensure compliance with nursing equity programs.
- Perform data collection as it relates to the program area.
- Ensure that forms and filing systems are maintained and updated on a regular basis in all areas assigned to include clinical areas, unit directors, clinical directors and the director of patient care business operations offices as assigned.
- Track and reorder office supplies, forms, teaching materials, etc.
- Assist with variance tracking, Quest Vista, MRS and other input.
- Support the Director’s efforts to ensure that the environment of care meets all regulatory standards and projects a desired public image.
- Support the Director in efforts to ensure information dissemination is well coordinated.
- Track and follow-up on staff license renewals, certifications, education, senior professional nurse projects.
- Create assessment and tracking tools for the following but not limited to: bonus, overtime, performance reviews, certifications, staff license renewal, office supplies, reference materials, etc.
- Participate in all phases of budget preparation including operating and capital budgets as assigned.
- Understand UPMC customer service standards and inform the director of any needs identified through observations and/or rounding.
- Articulate issues and stimulate responses from: maintenance, environmental services, biotronics, central supply management reporting systems, human resources, etc.
- Coordinate the processing of performance evaluations.
- Report observed non-compliance to UPMC policies to Director and inform appropriate department.
B.A. degree in Business or health related field or 3 years of business experience.Strong computer skills to include Word, Excel, PowerPoint and Adobe Acrobat.Excellent data entry, written and oral communication skills.Excellent organizational ability.Excellent financial analysis skills.Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Expected salary:
Location: Pittsburgh, PA
Job date: Sat, 19 Apr 2025 03:58:46 GMT
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