Job title: Administrative Assistant
Company: VTG
Job description: Overview:VTG is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates. Responsibilities:
- The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
- Maintain a schedule of appointments for a manager or office
- Answer routine telephone calls, direct calls and take messages
- Greet and escort visitors
- Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
- Arrange for the delivery of outgoing mail/packages with the mailroom
- Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
- Draft, proofread, edit and coordinate correspondence
- Perform research and retrieve information from databases and other resources
- Maintain tracking records and filing systems; archive files
- Maintain, update and serve as focal point for databases or spreadsheet
- Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
- Participate in meetings and events: may serve as recorder and may present position related information
- Prepare access rosters and request security clearance transfers
- Assist in ordering supplies/equipment and arranging for office equipment repairs
- Perform administrative back up support for other offices
- Recommend innovative processes to improve the efficiency and effectiveness of the office
- Compose written communication in response to complex customer queries
- Prepare routine status reports and track office-related metrics
- Manage routine website content updates and coordinate more complex website changes with webmaster
- Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
- Attend meetings, events, and forums
- Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities
- Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
- Author and/or provide critical/final review of correspondence
- Draft documents such as instructions, spreadsheets, presentations and reports
- Build briefing packages and present information
- Analyze metrics and provide summary to senior management
- Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Qualifications:
- TS/SCI with Poly
- HS Diploma plus 6 years
- Detail-orientated
- Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
- Ability to participate productively as a contributing member in a team environment
- Strong interpersonal skills
- Ability to be discreet and maintain confidentiality
- Proficient in the use of Microsoft Office and standard computer applications
- Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
- Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
- Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles
This is a Military Friendly job opportunity
Expected salary:
Location: Chantilly, VA
Job date: Sat, 19 Apr 2025 00:01:16 GMT
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